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Senior Specialist, Production and Operations 


The Senior Specialist, Production and Operations for the Oral History Projects department will work with the Senior Manager in facilitating the management of video production activities as well as operations for the department. This includes oversight over three areas of work: new video oral history productions (in the areas of research and pre-production, production, and post-production), department administration and office management, and project management for department activities overall.





  • Assist in producing15-35 Visual History interviews per year.
  • Manage production crew and contractors (researchers, interviewers, and crew), ensuring that standard operating procedures are adhered to.
  • Schedule and book interview locations, travel and crew nationally and internationally.
  • Coordinate with interviewees on interview scheduling and preparation.
  • Research, determine and implement workflow process and aesthetic improvements for video productions.
  • Train and supervise production intern and participate in onboarding and training sessions with archival interns.
  • Oversee use of production database to track production status, priority interviewees and recommended interviewees.
  • In collaboration with the Senior Manager, plan a yearly production schedule, review and adjust the schedule according to budgets, talent schedules, curatorial priorities, and crew production trips nationally and internationally.
  • Ensure operation of equipment and make decisions about equipment use, maintenance, modification and procurement.
  • Document and update internal and collaborative production and post-production workflows and best practices.
  • Keep up to date with current film industry and oral history production practices, policies, and procedures (with an emphasis on keeping interviewees safe).
  • Present and represent OHP at conferences and/or on panels.
  • Oversee the project management of Visual History Program interviews edits by contract editors, for both approval and finalization.
  • Serve as project lead for securing approval of interview edits from interviewees.
  • Serve as a primary point of contact with vendors and contractors.
  • Participate in project management and project tracking, oversee post-production deliverables, and QC tracking.
  • Assist in maintenance of post-production workflows.
  • Participate in the creation of derivative works such as reels and other curatorial short-content projects.



  • Process invoices on a weekly basis to ensure contractors and vendors are paid on time.
  • Monitor expenses and coordinate budget tracking.
  • Maintain an updated interviewee, co-producer, partner, contractor, vendor management database.
  • Serve as the primary liaison for contractor accounting and administrative needs.
  • Coordinate with other Academy departments to optimize work production across the organization.
  • Participate in annual budgeting process.
  • Provide recommendations and suggestions for improvements in any aspects related to increased performance or streamlining operations.
  • Help with the onboarding process of new interns and contractors including helping to screen and interview candidates as needed.
  • Assist in training new stakeholders and collaborators as necessary and ensure policies and procedures are followed.
Position Requirements
  • Bachelor’s Degree in film production, film history, or preservation. Master’s Degree preferred.
  • 3 years professional production experience with knowledge of production software, video production, post-production, lighting, composition, color correction and aesthetics.
  • A passion for film history and oral history with a formal education or on-the-job training with the oral history methodology.
  • Expertise in video production (preferably with oral history or interview content and with some experience working internationally).
  • A demonstrated commitment to increasing equity and inclusion in the film and/or cultural heritage fields.
  • Proficiency with MS Office, Adobe Creative Suite, and Airtable.
  • Financial accountability and planning skills.
  • Ability to handle complex situations, think strategically and plan with the goal of process improvement. 
  • Strong project management skills with attention to detail and the ability to stay organized and meet tight deadlines while working effectively and consistently with minimal supervision.
  • Excellent interpersonal skills with the ability to establish and maintain cooperative working relationships.
  • Strong presentation skills with an effective and kind leadership presence.
  • If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case by case basis.



Full-Time/Part-Time Full-Time  
Position Senior Specialist, Production and Operations  
Exempt/Non-Exempt Non-Exempt  
Open Date 8/23/2021  
Location Hollywood  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 9,000+ accomplished individuals working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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