GENERAL STATEMENT OF DUTIES: Performs complex clerical duties with limited supervision involving the processing of legal documents requiring extensive knowledge of legal procedures in the assigned area; Prepares and processes court documents required in setting cases for hearing and carrying out directions of the judge; Assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate Court; Reviews files and papers for accuracy, completeness, and conformance to Probate Court Rule, and may sign for the Judge as authorized; Performs related duties as required.
STATEMENT OF TASKS:
- Distributes forms to attorneys and the general public with basic instructions for completion and filing;
- Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule, and Probate Court procedural requirements for filing;
- Utilizes word processing and imaging programs for data entry and retrieval;
- Types and prepares various Probate forms and orders;
- Certifies and makes copies of legal forms and orders;
- Reviews orders following hearings and processes accordingly;
- Opens, sorts and processes incoming mail, answering routine inquiries without supervisor’s review;
- Receives payment of statutory fees, prepares receipts, and prepares transmittals for the County Treasurer;
- Answers telephone calls from attorneys and the general public regarding the processing of Probate matters, and provides the appropriate information regarding the inquiry;
- Prepares departmental vouchers and other Probate Court invoices; Records court hearings using electronic recording equipment on an emergency fill-in basis;
- Reviews case files to ensure that proper documents have been filed, and initiates the necessary action to see that files are in proper order;
- Reviews case files at time of closing to ensure that files are complete and accurate, and initiates action to correct any deficiencies prior to closing;
- Records any statistics which are required for the assigned area;
- Maintains inventory of forms and supplies and reorders as needed;
- Maintains a record of all law books received and distributed;
- Coordinates Probate Court juries;
- Copies legal forms, orders, correspondence, reports, etc.
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