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Title

DEPUTY REGISTER 

Union AFSME 496.00  
Full-Time/Part-Time Full-Time  
Open Date 8/20/2021  
Closed Date Continuous Until Filled  
Number of Openings 1  
Location Circuit Court - Probate Court  
Position Requirements

MINIMUM QUALIFICATIONS:

Two (2) years’ clerical experience and ability to type accurately 40 words per minute

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Good working knowledge of office procedures, legal terminology, and equipment;
  • Knowledge of Probate Law and Court Rules;
  • Ability to understand and follow complex oral and written directives, laws and court rules;
  • Ability to make decisions applying Probate/Family Law and Court Rules;
  • Ability to use Microsoft based PC for data entry, imaging, file retrieval, and word processing functions;
  • Ability to use good judgment, tact, and courtesy;
  • Ability to maintain good working relationships;
  • Ability to attend work regularly and work under stressful conditions.
  • Ability to work with highly confidential records;
  • Ability to use good judgment, tact, and courtesy;
  • Ability to maintain good working relationships;
  • Ability to attend work regularly and work under stressful conditions.
 
Description

GENERAL STATEMENT OF DUTIES: Performs complex clerical duties with limited supervision involving the processing of legal documents requiring extensive knowledge of legal procedures in the assigned area; Prepares and processes court documents required in setting cases for hearing and carrying out directions of the judge; Assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate Court; Reviews files and papers for accuracy, completeness, and conformance to Probate Court Rule, and may sign for the Judge as authorized; Performs related duties as required.

STATEMENT OF TASKS:

  • Distributes forms to attorneys and the general public with basic instructions for completion and filing;
  • Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule, and Probate Court procedural requirements for filing;
  • Utilizes word processing and imaging programs for data entry and retrieval;
  • Types and prepares various Probate forms and orders;
  • Certifies and makes copies of legal forms and orders;
  • Reviews orders following hearings and processes accordingly;
  • Opens, sorts and processes incoming mail, answering routine inquiries without supervisor’s review;
  • Receives payment of statutory fees, prepares receipts, and prepares transmittals for the County Treasurer;
  • Answers telephone calls from attorneys and the general public regarding the processing of Probate matters, and provides the appropriate information regarding the inquiry;
  • Prepares departmental vouchers and other Probate Court invoices; Records court hearings using electronic recording equipment on an emergency fill-in basis;
  • Reviews case files to ensure that proper documents have been filed, and initiates the necessary action to see that files are in proper order;
  • Reviews case files at time of closing to ensure that files are complete and accurate, and initiates action to correct any deficiencies prior to closing;
  • Records any statistics which are required for the assigned area;
  • Maintains inventory of forms and supplies and reorders as needed;
  • Maintains a record of all law books received and distributed;
  • Coordinates Probate Court juries;
  • Copies legal forms, orders, correspondence, reports, etc.

 

 

 

 

This position is currently accepting applications.

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