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Title

PROGRAM CLERK 

Union AFSCME 496.00  
Full-Time/Part-Time Full-Time  
Open Date 8/18/2021  
Closed Date Continuous Until Filled  
Number of Openings 1  
Location McCree Building - Friend of the Court  
Position Requirements

MINIMUM QUALIFICATIONS:

Two (2) years of clerical experience and the ability to type 30 net words per minute.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of office terminology, procedures, equipment, software, business English and mathematics;
  • Knowledge of clerical and financial methods used in keeping fiscal accounts and records;
  • Ability to understand and follow complex oral and written directions;
  • Ability to prepare reports from complex clerical and/or financial records;
  • Ability to make decisions in accordance with laws, ordinances, regulations and established Friend of the court policies;
  • Ability to process temporary orders;
  • Ability to process non-cash receipting
  • Ability to utilize computers and related software;
  • Ability to perform mathematical operations accurately;
  • Ability to use appropriate judgment and tact when dealing with clients or other County employees;
  • Ability to maintain good interpersonal relationships;
  • Ability to attend work regularly and work under stressful conditions;
 
Description

GENERAL STATEMENT OF DUTIES: Performs a variety of clerical tasks for the Friend of the Court which utilize bookkeeping, typing, cashiering and computer skills; employees are expected to exercise a certain degree of independent judgment in completion of their duties; generally work is reviewed upon completion; may be assigned to work in the County Clerk’s Office and/or may be deputized to make clerical actions effective, work will predominantly be performed at the Friend of the Court.

STATEMENT OF TASKS:

  • Utilizes computers and word processing software to complete court reports and orders;
  • Prepares legal forms;
  • Utilizes computers for data input, data retrieval and word processing;
  • Works closely with technical and non-technical staff to resolve, document and support a variety of issues and services;
  • Assists management and technical staff in developing and improving automation of clerical tasks and systems management;
  • Answers the phone and provides general information; regarding individual files and Friend of the Court policy;
  • Acts as liaison with other public agencies such as Social Services, Sheriff’s Department, Prosecuting Attorney etc.;
  • Computes changes in payments; and/or charges, where required;
  • Processes reissued checks; and works suspense and establishment lists;
  • Prepares complex statistical and accounting reports requiring a number of separate tabulations;
  • Searches files for background information;
  • Prepares warrants for entry into the LEIN system;
  • Performs electronic or paper file maintenance as required;
  • Works as a counter clerk assisting the public in filling out forms and answering general information questions;
  • Accepts and receipts cash payments as required.
 

This position is currently accepting applications.

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