Share Email Opening Title Assistant Director - General Accounting  EOE Statement FIRST 5 Santa Clara County is an Equal Opportunity Employer and celebrates diversity and inclusivity. We prohibit discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. FIRST 5 Santa Clara County strongly encourages women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. If you are a member of one of the aforementioned groups, you are encouraged to voluntarily self-identify, on either your application form, covering letter or resume.   About the Organization FIRST 5 Santa Clara County (FIRST 5) was formed when California voters approved Proposition 10 in November 1998. FIRST 5 is a public entity governed by a nine member Commission. FIRST 5 Santa Clara County supports the healthy development of children prenatal through age 5 and enriches the lives of their families. FIRST 5 allocates funds to promote, support, and improve early childhood development for children prenatal through age 5 and their families. Through an extensive planning process, the community identified four domains in which FIRST 5 focuses its resources: (1) Health Care; (2) Family Support; (3) Early Care and Education; and (4) Neighborhood and Community Engagement. The Commission then adopted five primary goals that address each of these domains: (1) Children are born healthy and experience optimal health and development; (2) Families provide safe, stable, loving and stimulating homes; (3) Children enter school fully prepared to succeed academically, emotionally and socially; (4) Neighborhoods and communities are places where children are safe, neighbors are connected, and all cultures are respected; and (5) Systems are responsive to the needs of children and families. Potential applicants are encouraged to visit FIRST 5's website at www.first5kids.org in order to better understand FIRST 5's programs and services.   Description The Assistant Director – General Accounting will be responsible for a variety of activities in support of the organization’s overall financial management and grantor billing. This position works closely with the Controller, as well as the accounting and contracts teams, and is expected to function with a minimum amount of supervision while performing complex financial tasks that require thorough understanding of government contracts and accounting principles and standards under Uniform Guidelines to the financial activities of the Organization. This position is responsible for the billing of the third-party grant awards FIRST 5 receives and the management of the grantees who receive the related pass-through funding for their timely and accurate billings. This role will also be responsible for the contract management for the third-party funders and the related pass-through grantees’ contracts. This role is part of the Finance team and reports to the Controller. This position is part of a bargaining unit represented by SEIU Local 521. Essential Duties & Responsibilities Contract management and administration for Third-Party Awards. Contract management and administration for the related Grantee Contracts. Manage grant activity from proposal budgets through final close out to ensure compliance with GAAP, FIRST 5 policies, regulatory and/or contract terms. Prepares billing and ongoing contract analysis on Third-Party Grant Awards and related fiscal requirements. Monitors performance against budget. Provides general accounting support and services including, but not limited to: assuring general ledger accuracy, timely record billings to accounts receivable, and follow-up with outstanding receivables. Prepares and reviews journal entries. Maintains, analyzes, and reconciles general ledger accounts monthly for accuracy. Assists in the preparation of monthly reconciliation schedules and year-end audit schedules as required. Interacts with departments and functions company-wide, such as A/P, A/R, Payroll, HR, Contracts, Program and Communications to ensure the integrity and reliability of financial data. Assists with the preparation of the annual and quarterly budgeting and forecasting process, conducts financial analyses, reporting and reconciliation. Assists with special financial projects, including, but not limited to: ad hoc analysis and special projects as they arise. In collaboration with the accounting team prepares accurate and timely month-end reports and financial analysis support for the assigned program. Monitor grants and contract expenditures against the budget to determine when revisions are necessary and to ensure proper alignment of expenses with the budget. Assist in preparation of budget revision. Identifies opportunities for financial performance improvement throughout the organization. In cooperation with the Controller and accounting team creates monthly financial presentations including explanation of variances and key issues for departments. Collects, analyzes and reports accurate and timely data to ensure funder and internal reporting is accurate. This job description is not an exhaustive list of all tasks and responsibilities that may be assigned to the incumbent. While the listed duties provide a comprehensive overview of the primary job functions, the successful candidate may be required to perform additional tasks as directed by the management or supervisors.   Position Requirements QUALIFICATIONS: Required knowledge, skills & abilities: Ability to perform complex financial functions in a large organization with a variety of internal and external stakeholders. Ability to synthesize large quantities of complex data into actionable information. Advance level of budgeting skills. Advanced level of Excel skills. Sound knowledge of GAAP as they apply to government accounting and reporting requirements. Knowledge of an experience in implementing systems, ongoing maintenance and upgrades. Reflective mindset and willingness to embrace a “whatever-it-takes” mantra while being a committed strong team player. Outstanding verbal and written communication skills, working with all levels within the organization. Demonstrated ability to work in environment that promotes compassion, service and social justice. Commitment to diversity, equity, inclusion and belonging in their work. Commitment and support for organizational initiatives. Excellent problem-solving skills, presentation skills and leadership skills. Knowledge of governmental accounting desirable. The ability to look “outside the box” to develop effective, efficient processes. General Knowledge of and desire to grow in: Interagency and interdisciplinary collaboration Project management Contract development and monitoring Budget planning and analysis Strategic planning and group facilitation Reflective practice and reflective supervision Racial equity, inclusion, and needs of diverse ethnic, social and economic communities Program planning, development, implementation, data collection and evaluation Engaging, effective teamwork solutions Computer programs (e.g., Word, Outlook, Power Point, Excel) Core Competencies: Maintains standards of confidentiality and a strong commitment to ethical practice. Demonstrates safe work practices and exhibits understanding of emergency response techniques appropriate to position. Focuses on understanding and meeting customer needs (internal and external). Maintains positive work relationships in a respectful and collaborative manner. Maintains good communication with others ensuring others have necessary information. Actively works toward organizational improvement and professional growth. Actively promotes FIRST 5’s Core Values of Equity, Inclusivity, Collaboration, Creativity and Integrity. Minimum educational level: Bachelor’s degree in finance or accounting, a CPA license (preferred) or equivalent years of relevant experience. Experience required: Minimum 3 years of experience (it is preferable that a portion of that experience includes non-profit). Physical Requirements: Talk, hear, sit, use hands to finger, handle or feel objects, tools or controls and to reach with hands and arms Possess the mobility to maneuver throughout the building. Use a keyboard and computer terminal, telephone and other office equipment Able to lift up to 20 lbs Occasional moving of furniture or equipment or office supplies This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Term This is a full-time, exempt position, 40 hours per week. Some nights and weekends may be required.   COVID-19 Vaccine Policy FIRST 5 has a mandatory vaccine requirement for current and newly hired employees by taking a responsible approach to creating environments that allow us to safely serve our community.   Hybrid Work Policy FIRST 5 implements a hybrid work policy, with staff being in the San Jose office a minimum of 2 days per work week.   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Exempt   Salary Range $87,318 - $95,415 - represents the base range an external candidate can be placed per the union salary schedule   Benefits   Post Internal Days 5   This position is currently not accepting applications. 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