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Payroll & Benefits Administrator 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Location NorthStar Energy  

Job Summary

Performs a wide variety of payroll processing and benefits activities, including processing regular and non-regular payroll, administering time and attendance policies and system, and administration of benefit plans.

Summary of Essential Job Functions

·  Process 6 separate biweekly payrolls for multi-state companies.

·  Establish and maintain procedures to ensure efficient and accurate administration of employee benefits and payroll.

·  Set up benefit plans and timekeeping policies.

·  Train managers and employees in payroll and timekeeping processes.

·  First point of contact for payroll vendor.

·  Compile, analyze and prepare payroll-related information in the payroll system, ensuring accurate and timely processing of new hires, promotions, terminations, time off, and benefit related payments (including 401(k) contributions, medical benefit deductions), etc.

·  Process and maintain setup of garnishments and payroll corrections.

·  Prepare termination, off-cycle, and special payments.

·  Reconcile 401(k) funding and provide information for auditors upon request.

·  Maintain current knowledge of IRS and applicable State/Local regulations, researching updates when needed.

·  Answer attendance and working hours, time off, payroll, and benefits inquiries from employees and managers, providing outstanding customer service at all times.

·  Manage company payroll, Hours and attendance, and benefits modules including development, maintenance, and improvements of the systems in ADP Workforce Now.

·  Manage leave policies including Vacation, Sick, Holiday, as well as shift-differential, and overtime payment within ADP.

·  Manage setup and closure of State withholding accounts as needed.

·  Report and reconcile payroll data as needed, including ACA reporting, Workers’ Compensation, and L&I.

·  Collaborate with accounting and finance for payroll items and reporting.

·  Provide reporting for management and corporate regularly and on an ad hoc basis.

·  Orchestrate end-of-year reporting to include preparation and distribution of W-2’s and reconciliation of quarterly and year-end reports.

·  Respond to payroll-related activity reconciliations and audits.

·  Answer employment verifications and other requests for information.

·  Coordinate benefits (medical, dental, FSA, HSA, Life, LTD, and EAP) including enrollments, employee changes, system administration, and compliance.

·  Work with benefits broker and HR team to ensure smooth Open Enrollment process.

·  Maintain payroll records and files. Support implementation of payroll initiatives and projects

·  Review and resolve payroll discrepancies, answer employee questions timely and accurately, and take appropriate actions to mitigate future issues.

·  Assist with HR projects as needed.

·  All other duties as assigned.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Position Requirements


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s Degree in Human Resources, Business Administration, Accounting plus 3+ years of payroll experience, or an equivalent combination of education and experience, CPP designation a plus
  • Demonstrated ability to provide high level of customer service; interpersonal skills including tact, diplomacy, professionalism, and confidentiality
  • Experience with ADP Workforce Now and ADP Reporting preferred
  • Proficiency with MS Excel and MS Word
  • Ability to multi-task in a fast-paced environment with excellent attention to detail
  • Knowledge of applicable federal and state wage and tax laws, benefits administration, and compliance regulations surrounding payroll, experience with Alaska a plus.
  • Experience with benefits administration a plus.
  • Strong verbal and written communication skills


Language Skills: Ability to read, analyze and interpret general business procedures and governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability: Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Computer Skills: An individual should have knowledge of Microsoft Office including Outlook, Excel and Word.



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