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Title

Administrative Specialist I 

Salary $15.00 per hour EOE & DFW  
Position Requirements

Minimum Education and Experience Requirements:

Requires a high school diploma or GED required: supplemented by one (1) year of clerical, administrative support, customer service, and or record management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Shift options Monday through Wednesday or Wednesday through Friday.

Must be able to work both shifts if Needed!

 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Close Date  
Close Date Alert Open Until Filled  
Full-Time/Part-Time Part-Time  
Description

General Description

This classification provides routine clerical support for an assigned division or department.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

  • Provides clerical support for an assigned department/division; processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures.
  • Conducts customer service functions; provides information/assistance regarding department/division services, activities, procedures, fees, or other issues; distributes forms and documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution.
  • Receives moneys in payment of various fees/services; records transactions and issues receipts; balances revenues and forwards revenues; may process invoices, purchase orders, and payments.
  • Prepares and processes deposits and revenue reports; issues check request for refunds and maintains accurate records.
  • Types/sends e-mail messages; screens incoming e-mail messages.
  • Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail through postage machine; processes bulk mailing projects.
  • Copies and distributes forms, reports, correspondence, and other documentation; files documents for the department/division; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; and retrieves/replaces files.
  • Monitors inventory of department supplies and forms; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.
  • Conducts routine research of department files, court/legal records, database records, hardcopy materials, Internet sites, or other sources as needed.
  • Types, prepares, or completes various forms, reports, correspondence, lists, receipts, work orders, or other documents.
  • Receives various forms, reports, correspondence, lists, newsletters, calendars, exemption applications, affidavits, legal documents, maps, catalogs, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
  • Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, case management, calendar, Internet, e-mail, or other programs.
  • Communicates with supervisor, employees, other departments, City officials, court personnel, attorneys, vendors, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
  • Serves as a liaison between departments and the public.

Additional Functions

  • Assist other department clerical personnel as needed.
  • Performs other related duties as required.

No phones call Please!

 

This position is currently not accepting applications.

To search for an open position, please go to http://CityofSouthFultonInc.appone.com



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