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Title

Program Support Specialist 

Category Clerical  
Description

GENERAL DESCRIPTION:

The Program Support Specialist provides administrative project support to the Vice President of HS/EHS, the AVP of Quality and Risk Management and the Assistant HS/EHS Director (the HS/EHS Leadership team).

MAJOR RESPONSIBILITIES:

  1. Creates, maintains, and organizes the Vice President of HS/EHS' paper and electronic files.
  2. Schedules and confirms appointments, meetings and conference calls as requested
  3. Arranges for meeting rooms or facilities as well as any needed materials and meals, if required.
  4. Coordinate all travel arrangements for conferences (hotels, travel, etc.).
  5. Coordinates orders and purchases.
  6. Record minutes of meetings, as required.
  7. Coordinate monthly recognitions for staff (HS newsletter, birthday/anniversary cards, well wishes, random appreciations items).
  8. Collect content from HS/EHS Directors for the HS/EHS Monthly Report and combine for publishing.
  9. Submits required documents to the CEO's Executive Assistant for the Board meetings and to the Administrative Specialists for the Policy Council meetings.
  10. Collect required documents and content in preparation for the HS/EHS grant and continuation grant applications.
  11. Develop the HS/EHS program year calendars and the annual calendars for the HS/EHS Leadership team.
  12. Work with the Manager of Administrative Services to ensure alignment between the COO's calendar and the HS/EHS Leadership team's calendars.
  13. Independently completes special projects (e.g., researching history or expenditures for information, reports, or presentations).
  14. Produces and formats accurate and timely reports, graphs, and charts (e.g., organization charts and timelines).
  15. Keeps abreast of HS/EHS activities and the work of the Content Area Directors who report to the Vice President of HS/EHS.
  16. Assist HS/EHS Leadership team in performing duties necessary to maintain the success of ECS.

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

  • This position reports to the Vice President of HS/EHS

EDUCATION AND EXPERIENCE:

  • Associates degree preferred with 1-3 years related administrative experience
 
Position Requirements

EDUCATION AND EXPERIENCE:

  • Associates degree preferred with 1-3 years related administrative experience

SKILLS, KNOWLEDGE AND ABILITIES:

  • Excellent people skills and ability to work well with a broad range of people
  • Ability to build and establish collaborative relationships
  • Ability to multi-task and prioritize assignments independently
  • Ability to work with the public in a tactful and professional manner
  • Ability to exercise good judgment and emotional maturity
  • Ability to be detail-oriented and flexible
  • Knowledge of Microsoft Office products at an intermediate level
  • Ability to communicate effectively both orally and in writing
  • Ability to maintain confidential information
  • Ability to plan and organize work as well as maintain records and prepare reports
  • Ability to multi-task, prioritize and work in fast-paced environment
  • Ability to work independently with minimal direct supervision

CERTIFICATIONS:

  • Valid driver’s license
  • Complete 15 hours of in-service/professional development training hours each fiscal year (July-June)

ENVIRONMENTAL CONDITIONS:

  • Works in an office environment
  • Local travel to multiple sites may be required

ESSENTIAL PHYSICAL SKILLS:

  • Regularly required to sit; occasionally required to stand, walk and stoop, kneel, crouch or crawl.
  • Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without correction)
  • Ability to communicate both orally and in writing

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

 
Full-Time/Part-Time Full-Time  
Shift Days  
Tags  
Salary Range $14.50-15.39  
Travel Requirements  
Position Program Support Specialist  
Close Date  
Post Internal Days 0  
Created By Rachel Barker  
Number of Openings 1  
Number Filled 0  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s)  
Req Number CLE-21-00002  
Open Date 7/23/2021  
Location Episcopal Children's Services (Central Office-JAX)  
About the Organization Episcopal Children's Services is a recognized leader in early childhood education serving more than 50,000 children and their families in seven counties in Northeast Florida - Baker, Bradford, Clay, Duval, Nassau, Putnam and St John's. In addition, ECS recently became the new Head Start/Early Head Start grantee in Marion, Dixie, Gilchrist, Lake, Levy, and Citrus counties and the Early Head Start grantee in Gainesville. As a result, we now serve another 1,500 children and their families in these areas.

ECS uses research and best practices to help families ensure their children enter school ready to learn. Our talented, dedicated teachers and staff work proactively with children from birth to age five and their families to build a strong educational foundation. It is a "whole" child approach - helping kids grow intellectually, emotionally and socially.
 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://EpiscopalChildrensServices.appone.com



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