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Title

Executive Administrative Assistant to the CEO 

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Description

Life at Sciton:

The strength of our people and culture stems from a diversity of talented, motivated, and engaged employees. One word that best describes Sciton is 'Family' because we treat each team member like family. At Sciton, people and results matter. This is why we give all our employees:

  • The support, recognition, and room to grow their careers within Sciton.
  • We empower our people to develop their creative genius, to be lifelong learners so they can become clever problem-solvers, and to be able to excel in challenging situations.
  • We incentivize creativity and innovations to all our people.

 

Position Summary:

  • The Executive Assistant will provide high-level support to the CEO in a dedicated relationship and serve as a liaison to senior management teams, organizing and coordinating executive outreach and external relations efforts and overseeing special projects with a high level of urgency.
  • Responsibilities include all administrative support to executive leadership—answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; meeting/event planning; creating or modifying business documents; preparing presentations from source materials; handling teleconferences and Zoom meetings.
  • The ideal individual will have the ability to exercise sound judgment in diverse situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

 

In this role, you will:

  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Sustain a daily calendar of meetings and events.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
  • Arrange travel and accommodations for executives. Prepare expense reports.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the Executive is involved with
  • Manage the Executive's contacts
  • Assist in preparing and managing presentations and decks.
  • Be responsive to emails/texts/phone calls, with contact outside regular business hours.
  • Welcome the Executive's guests by greeting them in person or on the phone, answering or directing inquiries.
  • Use discretion, confidentiality, and sound judgment to handle C-Level matters.
  • Represent the company and the Executive in a positive light through excellent follow-through skills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed in advance.
  • Complete ad-hoc projects as assigned.
  • Organize complex calendars and schedules, resolving any scheduling issues.
 
Position Requirements

Essential requirements for the role:

  • Bachelor's degree required.
  • 5+ years of related experience required working in an executive assistant role supporting C-Level executives.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally.
  • Ability to work flexible hours as dictated by the needs of business for projects and meetings.
  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence - perform duties at the highest level possible consistently.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
  • Ability to think outside of the box with a sense of urgency.

 

What Sciton will offer you:

  • Competitive health and retirement benefits
  • Time off
  • Income Protection
  • Professional Development
  • Stock Options
  • Discounted programs
 
Full-Time/Part-Time Full-Time  
Position Executive Administrative Assistant to the CEO  
Location Palo Alto (HQ)  
About the Organization SCITON, a privately held and employee-owned company headquartered in Palo Alto, California, is a leading manufacturer of medical and aesthetic lasers and light source technologies. Founded by the laser industry's preeminent engineers and physicists, our mission is to provide best-in-class solutions to improve human conditions.



Our culture and company strength stems from our diverse collection of talented and motivated employees. One word that best describes Sciton is ‘Family' because we treat each team member like family. We give our employees the support, recognition, and room to grow their careers within Sciton.



We empower our people to develop their creative geniuses. In fact, we incentivize creativity and innovations to all our people. We look for lifelong learners, problem solvers, and individuals who excel in a challenging, team-oriented environment. We hire individuals who want to retire with us. How do you feel about that?

 

This position is currently accepting applications.

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