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Title

Senior Coordinator to the EVP, Member Relations and Awards 

Description

The Senior Coordinator will provide administrative support to the Executive Vice President, Member Relations and Awards. You will manage calendars, relay timely and sensitive messages and information, process documents, book travel, provide database maintenance, and manage projects as assigned. You will establish your own relationships Academy-wide to work more collaboratively and strategically with other departments on projects.

Responsibilities:

  • In support of the Executive Vice President, schedule meetings, sessions and calls, make travel arrangements, and manage invoices and expense reimbursements.
  • Provide administrative support to the Executives Branch and Branch Executive Committee.
  • Manage incoming proposals for the Executives Branch, including researching candidates.
  • Process invoices and expense reimbursements for department Directors and the department.
  • Assist the Member Relations team on ticketing and seating, including ticketing lottery and check-in for New Member Reception(s), Governors Awards, and Oscars.
  • Other duties as assigned during the awards season.
  • Manage RSVPs for Nominee Dinners, Industry Relations, and other events as assigned.
  • Other duties and special projects as assigned.
 
Position Requirements

  • Bachelor's degree preferred.
  • Prior experience supporting a high-level executive. Experience in film awards and/or live events preferred.
  • Ability to work discreetly and professionally with high level executives, VIPs, and boards, and professionally and gracefully with Academy members and the public.
  • Outstanding communication skills, including highly professional verbal and written communication skills with special attention to detail and accuracy.
  • Ability to work collaboratively with other members of the Member Relations and Awards team as well as other Academy departments and outside companies.
  • Proficiency in MS Office applications (Outlook, Word, Excel, and PowerPoint). Experience with relational databases a plus (CRM desired).
  • Ability to work, meet deadlines, and remain flexible to last minute changes in a fast pace and high pressure environment.
  • Availability to work some nights and weekends as needed and possibly assigned on short notice.
 
Full-Time/Part-Time Full-Time  
Position Senior Coordinator to the EVP, Member Relations and Awards  
Exempt/Non-Exempt Non-Exempt  
Open Date 7/16/2021  
Location Beverly Hills  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 9,000+ accomplished individuals working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.











 
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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