Relieves the executive of administrative type functions to increase the time an executive has available for executive level responsibilities. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office such as receiving visitors, answering phone calls, arranging conference calls, and scheduling meetings. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Handles information requests.
Prepare invoices, reports, memos, letters, expense reports and other documents, using word processing, spreadsheet, database, or presentation software.
Manage and maintain senior management's schedules.
Read and analyze incoming information to determine its significance and plan its distribution.
Open, sort, and distribute incoming correspondence, including mail and email.
File and retrieve corporate documents, records, and reports, including record retention.
Greet visitors and determine whether they should be given access to specific individuals.
Maintain strict confidentiality and appropriate decisions on behalf of senior management.
Operate and maintain basic office equipment.
Purchase and organize supplies and equipment, including monitoring contracts for services and equipment expiration/renewal
Honest and ethical, and maintains confidentiality
Other duties as assigned. Responsibilities and activities may change at any time with or without notice.
Qualifications / Special Skills:
Proficient with Microsoft Office and Office Equipment.
5+ Years of experience in an Executive Office.
Guest Service to internal and external guests.
Available to work varied shifts when needed, including weekends, holidays, and nights.
What Makes a Successful Edgewood Tahoe Team Member (Core Competencies):
Ethics, Integrity and Trust