Share Email Opening Title Tree Nursery Administrative Assistant  Category Casey Tree Farm   Location Berryville, VA   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Non-Exempt   Employment Terms At Will   Position Reports To Nursery Manager   Description Summary The Nursery Administrative Assistant provides wide-ranging support for the Nursery Manager and Assistant Manager and other staff as directed. The incumbent is highly organized, detail oriented, self-motivated, and able to manage multiple assignments and relationships to ensure the smooth functioning of all Casey Tree Farm’s (CTF) operations. Essential Functions The Nursery Administrative Assistant performs a variety of essential functions including, but not limited to: Administrative Accounts receivable/payable processing Verifies inventory management data is accurate and concise Tracks the lifecycles, labeling, maintenance, repair, rotation and ordering of assets/chemicals/equipment Manages supply tracking/purchasing of tools, safety equipment, fuel, and office supplies Performs safety inspections/audits of fire extinguishers, first aid kits, and smoke detectors, etc. Documents/schedules nursery production and farm maintenance activities  Assists Crew with timecard entry and paid leave entry for payroll   Facilitates and assists in training initiatives/safety procedures Assists in tree sales by creating and strengthening relationships, distributing marketing materials, securing purchase agreements, coordinating with the home office, etc. Secondary Coordinates dispatching to CT-DC and other locations to ensure efficient delivery of trees, including but not limited to, truck scheduling, preparing shipping documents, and managing vendor payments Coordinates the work/visits of partners, contractors, lessors, donors, tenants, occupants, etc.   Oversees house/facility cleaning contracts; occasionally assists with light housekeeping duties Connects people to trees Other duties as assigned Supervisory Responsibilities The incumbent has no direct reports but may at times coordinate small groups of volunteers Working Conditions The incumbent works in both office and outdoor settings with the following requirements: Typical Equipment: Computers/Printer/Copier/Telephone/Smartphones/Tablets/Walkie-Talkies Automobiles/pickup trucks/vans Farm equipment, tools, vehicles, supplies, etc. Physical Demands: The physical demands and work environment described are representative of what is encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act. While performing the duties of this job, the incumbent is frequently required to sit, talk and hear, constant use of hands and fingers to feel, handle or operate objects, tools, or controls; and reach with hands and arms is required. The incumbent is occasionally required to lift and/or move up to 25 pounds, lift files, open filing cabinets, bend or stand on a stool, etc. Vision requirements include close-up, distance, peripheral, color, and the ability to adjust focus. Position Type/Expected Hours of Work This is a full-time nonexempt position, 40 hours per week. The incumbent must be able and willing to work evenings, weekends, and extended hours when needed. Travel Local travel for various purposes may be required during the business day. Occasional travel out of the area for training/seminars/events, etc., requiring overnight stay may be expected.    Position Requirements Required Qualifications Valid driver’s license with clean driving record and experience/ability to safely drive work vehicles including a pickup truck, trailer, and ATV’s Strong Microsoft Office (Word, Excel, PowerPoint, Outlook) skills Ability to learn new software programs Excellent written and verbal communication skills Thoughtful, organized, highly collaborative with great attention to detail Demonstrated success working in a team environment; both internally and externally Experience formulating and adhering to budgets Ability to manage multiple activities simultaneously Must be able to establish, track, and meet deadlines, often under pressure Preferred Qualifications Associates degree or an equivalent combination of education and experience Two or more years administrative work in the horticulture/nursery/landscaping or related industry   About the Organization Casey Trees is a Washington D.C.-based nonprofit committed to restoring, enhancing and protecting the tree canopy of the nation's capital. For more information visit our website at: www.caseytrees.org.   EOE Statement Casey Trees is proud to be an Equal Opportunity Employer. Casey Trees does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or any other basis prohibited by law.   This position is currently not accepting applications. To search for an open position, please go to http://CaseyTrees.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles -- None found -- Follow us See who works here:

 

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