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Coordinator - Aquatics and Safety (Position open until filled) 

About the Organization Associated Students, Inc. (ASI) provides Cal Poly students with opportunities to experience life outside of the classroom through the wide variety of programs and services offered at the Cal Poly Recreation Center, Julian A. McPhee University Union, Orfalea Family and ASI Children's Center, and Cal Poly Sports Complex. Cal Poly students and full-time staff members have the opportunity to work on campus to create quality programs and services for all students. Whether you are looking for a position that supports your academic/professional goals, need to support yourself while at Cal Poly, or are looking to develop your leadership skills, ASI offers a unique and fun work experience for all of our employees. Apply to join our team today!
EOE Statement The Associated Students, Inc. is an Equal Opportunity Employer.

Position Coordinator - Aquatics and Safety  
Open Date 6/10/2021  
Close Date 8/30/2021  

Coordinator – Aquatics & Safety

Definition and Purpose

Under the direct supervision of the Director – Recreational Sports, the Coordinator – Aquatics & Safety is responsible for coordinating a comprehensive program for ASI’s aquatic facilities and oversight of safety programs for the recreational sports program and Recreation Center facility. This includes oversight of a 50-meter recreational pool and a 5,000 square foot leisure pool, as well as direct supervision of the Lifeguard, Swim Instructor, and Safety Instructor staff. This position works directly with ASI professional and student staff to develop and implement safety training programs for ASI staff and the campus community. Certain non-specialized Coordinator duties and assignments are fluid and are periodically reviewed and revised based on program philosophy, professional development, and staff needs.

Additionally, all ASI employees are responsible for upholding the core values of the organization including but not limited to exhibiting professional behavior, acting as a role model to others, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in area of specialization, and working together as a team.

Educational and Qualifying Experience, Skills, Licenses, Credentials

Educational/License/Credential Requirements

  • Graduation from a four-year college or university (8 years applicable experience may be substituted for educational requirement).
  • Current American Red Cross certification in the following: Lifeguard Training, Water Safety Instructor, CPR-Professional Rescuer, and Title 22 First Aid.
  • Current American Red Cross Instructor certification in the following: Community First Aid and Safety, CPR-Professional Rescuer, and Lifeguard Training.
  • Current Certified Pool Operator (CPO) certificate or equivalent (AFO) preferred.


Experience Requirements

  • Minimum three (3) years' experience, five (5) years preferred that demonstrates the ability to perform the essential functions of the position.
  • Minimum two (2) years' experience coordinating recreation programs for students, preferably in intramurals, aquatics, informal recreation, etc.
  • Experience in budgeting and fiscal management.
  • Supervisory experience required.


Knowledge/Skill Requirements

  • Working knowledge of correct English grammar, spelling, and punctuation.
  • General knowledge of office methods, equipment, procedures, and practices.
  • Knowledge of Windows-based computer systems.
  • Ability to effectively communicate both orally and written, strong public speaking ability.
  • Demonstrated skills in group supervision/leadership.
  • Ability to gather and analyze complex data and situations in order to draw valid conclusions and make appropriate recommendations.
  • Excellent organizational skills and the ability to coordinate multiple projects and meet deadlines.
  • Working knowledge of safety standards and procedures.
  • Working knowledge and understanding of financial record-keeping methods, procedures, and practices.
  • Knowledge of Occupational Safety and Health Act (OSHA) regulations as related to aquatic facilities.
  • Working knowledge of the practices, procedures, and activities of student personnel development and programming.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere.
  • Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds, specific needs, or limitations.


Supervisory Responsibilities

  • Directly supervise Lifeguards and Swim Instructors.
  • Directly supervise the Student Manager –Aquatics.
  • Directly supervise Instructors of Aquatic Fitness classes and workshops.
  • Directly supervise Safety Instructors.
  • Facilitate meetings, conduct performance evaluations, establish goals, and monitor day-to-day operations.
  • Provide appropriate staffing for activities that occur, monitoring for safety, policy compliance, and customer service.


Essential Duties and Responsibilities

Aquatics Programs

  • Develop policy, program philosophy, and program delivery for aquatic programming.
  • Plan and coordinate aquatic fitness classes and workshops (Masters, Stroke Analysis, Scuba, and Instructional Swim for Children).
  • Develop and coordinate aquatic safety courses (Lifeguard Training) for the campus community.
  • Expand aquatic programming to maximize the facility to meet participant needs.
  • Ensure lifeguard staff are trained to the most current industry standards.
  • Develop, implement, and maintain systems to ensure safe conditions and equipment for staff/participants in pool areas.
  • Work with ASI maintenance staff as well as university trades staff to ensure that the pools, pool deck, and sand volleyball courts are maintained to a high level, meeting the needs of multiple programs.
  • Serve as a liaison with program user groups and work with ASI Marketing to conduct outreach to campus.
  • Collaborate with campus partners to provide programs that promote health and wellbeing to students.
  • Evaluate and assess frequency of use and quality of service.


Safety Programs

  • Develop risk management guidelines for all ASI Recreational Sports aquatic and recreational facilities.
  • Provide guidance to student manager and lead lifeguards to conduct effective in-service training.
  • Plan and implement the First Aid/CPR certification programs/classes for ASI student and professional staff members.
  • Coordinate and implement First Aid/CPR certification classes for the campus community.
  • Facilitate safety audits for ASI managed recreational facilities.
  • Ensure effective program area risk management.
  • Serve on the ASI Safety Committee.
  • Support the Assistant Director – Facility Operations (Recreational Sports) in completing safety and risk management objectives.


Fiscal Management

  • Prepare and monitor line-item budgets for specific program areas.
  • Research, forecast, and purchase equipment.
  • Prepare quarterly expense/profit/loss reports for program areas.


Student Development

  • Participate in the annual planning, orientation, training, and development of the Recreational Sports student staff.
  • Collaborate in the implementation of the quarterly student recognition events.
  • Responsible for conflict management regarding participant/customer concerns.
  • Conduct research in order to maintain progressive and innovative systems as they relate to campus recreation programming and student development.



  • Develop and execute assessment of programs and/or services for areas of responsibility including, but not limited to, setting, and implementing goals, evaluating outcomes, and ongoing enhancement.
  • Participate in the overall ASI assessment planning and goal setting.


Diversity and Inclusion

  • Recommend and support practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures.
  • Demonstrate awareness of one’s own biases, comfort levels, and various aspects of diversity, equity, and inclusion (DEI).
  • Demonstrate effort to understand each person’s individual and collective role in creating inclusive environments.
  • Commit to continuous learning/improvement in DEI and cultural competence.
  • Work with director to review department’s policies, procedures, & practices related to DEI and participate in addressing barriers identified.


Other Duties and Responsibilities

  • Participate in the Recreational Sports management team and coordinator team.
  • Represent ASI on committees as appropriate.
  • Attend and participate in meetings as necessary.
  • Ensure continuous professional development.
  • The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
  • Other duties as assigned.


Salary Schedule

  • Annual Salary: $60,016.32
  • Premium Overtime: No
  • Shift Differential: No
  • Exempt


Background Check

This position is subject to a background check (including criminal records) as well as National Address Locater (Social Security Number [SSN] Trace), 7--year County Criminal Search in each county and/or state the applicant lived in based on the SSN Trace, National Criminal Database Search, Name Search, Employment Verification (All employers in past 7 years) and Education Verification (Highest Degree). Credit Reports, Motor Vehicle Record Check and Professional License Verification may also be required based upon the essential functions of the position.


  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Long Term Disability Insurance
  • Public Employees’ Retirement System (CalPERS)
  • Social Security (FICA)
  • Paid State Holidays
  • Vacation Time
  • Sick Leave
  • Personal Holiday
  • Birthday Holiday
  • Workers’ Compensation Insurance
  • Unemployment Insurance

Date of Last Equity Review: 2/14/2020

The Associated Students, Inc. is an Equal Opportunity Employer.

Date revised: 06/04/2021

Number of Openings 1  
Location Recreational Sports  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Position Requirements

This position may require sitting, standing, walking, bending over, reaching overhead, kneeling, balancing, pushing or pulling, lifting or carrying up to 50 pounds, repetitive use of hands/arms, repetitive use of leg, eye/hand coordination, driving company cars and/or trucks, being around chemicals and/or machinery, and walking on uneven ground.

Environmental factors include working inside, outside, humid conditions, around hazards, hot, cold, dry, change of temperature, dirty, dusty, noisy, working with others, working around others and working alone.

Req Number REG-21-00018  
Shift Details None Specified 

Requires 1-2 hours per day None Specified 

Requires 3-4 hours per day None Specified 

Requires 5-6 hours per day None Specified 

Requires 7+ hours per day None Specified 

This position is currently not accepting applications.

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