Summary/Objective
The Accounts Receivable specialist is responsible for all aspects of the Accounts Receivable function including billing, cash posting and collections.
Essential Functions
- Generate and send out invoices; Maintain up-to-date billing system
- Accurately apply incoming customer remittances, wire transfers, and cash deposits to the accounts receivable system.
- Perform account reconciliations
- Monitor customer account details for non-payments, delayed payments and other irregularities
- Follow up on, collect and allocate payments
- Research and resolve payment discrepancies
- Generate age analysis
- Review AR aging to ensure compliance
- Maintain accounts receivable customer files and records
- Investigate and resolve customer inquiries
- Process adjustments
- Communicate with customers via phone, email, mail or personally
- Assist with month-end closing
- Collect data and prepare monthly metrics
- Seek out and communicate opportunities to continuously improve, standardize and streamline the company's AR processes
- Perform other related duties as required or assigned
Supervisory Responsibility
This position has no supervisory responsibilities.
Position Requirements
High School Diploma or GED equivalent required, college level accounting classes preferred
2-3 years experience as an accounts receivables clerk
Basic computer skills Excel and word processing
Good mathematical background
Some experience with spreadsheets and automated accounting systems
Experienced with all aspects of Electronic Data Interchange (EDI).
Ability to multi-task, prioritize and work efficiently
Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers
Ability to work independently, self-starter, energetic
Ability to demonstrate good common sense and sound judgment
Ability to perform at high levels in a fast paced ever-changing work environment
Ability to anticipate work needs and follow through with minimum direction
Work Environment
This job operates in a professional office environment.
The noise level in the work environment is quiet.
Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly involves talking, listening, standing and walking, and the use of hands and fingers.
Frequently involves sitting and reaching with hands and arms.
Must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type and Expected Hours of Work
This is a full-time position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5:00 p.m., but additional hours of work are required during month-end, quarter-end, year-end, budgeting period and financial audits.
Travel
No travel is expected for this position.
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