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Title

Administrative Assistant  

About the Organization Fusion Academy is a revolutionary alternative, accredited private school for grades 6-12 that offers a fully individualized classroom: one student, one teacher. As the nationwide leader in one to one schooling, Fusion Academy has campuses throughout the country.

Every student at Fusion is unique - some students are accelerated learners; some need flexible scheduling; and others have special learning needs due to attention challenges, learning differences, or social and emotional difficulties. No matter why students come to Fusion, our model is simple - through compassion and acceptance, Fusion students learn on their terms, on their schedule, and in their learning style.

Our model is a unique academic program offering services year-round on a rolling admissions basis. Our environment is highly personal and socially inclusive. Equal emphasis is placed on students' emotional well-being as it is on academic achievements. In addition to full time enrollment, students at Fusion Academy may take a class for credit or enroll in our tutoring/mentoring program.

The Fusion culture offers a special place to work, teach, and learn. Fusionites are a special brand of educators--they are creative, passionate, embrace change, and have fun! They communicate honestly and with compassion to both students and colleagues. People join the Fusion family for more than just a paycheck; they seek to work with peers who share these values. And because Fusion is growing rapidly, we offer considerable opportunity for career advancement throughout the country.

 
Location San Francisco  
Description

Administrative Assistant 

Position Summary:

The Administrative Assistant supports all types of campus operations including answering phones, assisting with student attendance, finding subs, day-to-day scheduling, data input file creation, supply ordering, daily office upkeep, mail, and school-specific email.

Key Responsibilities Include:

  • Ensure that the phone is answered 100% of the time in a quick, warm, and upbeat manner during regular school hours.
  • Assist teachers, parents, and administration in adjusting and maintaining the master schedule.
  • Arrange substitute teachers in case of teacher absences.
  • Maintain communication about schedule changes to parents, teachers, students, and Admin team members.
  • Execute the input of Mastery Sessions.
  • Be a warm, welcoming presence and greet all guests at the front desk.
  • Keep all necessary school supplies in stock by maintaining inventory and proactively ordering through the defined Fusion procurement process.
  • Maintain and organize student records.
  • Provide celebrity experience to students, staff, and families.
  • Help staff navigate company systems and processes.
  • Execute student records requests to prior school(s) for new students.
  • Create the biannual IROC schedule and for teachers and administrators.
  • Create the biannual Parent Back to School Night event schedule for teachers and families.
  • Check unrendered sessions weekly and follow up with staff to ensure it is cleared.
  • Participate in leadership meetings.
  • Execute monthly campus newsletter.
  • Continuously enhance Fusion culture and happiness factor with students and staff.
  • Support planning and execution of school events, including prom and graduation.
  • Meet weekly with the Head of School to discuss administrative and campus needs.
  • Assist with campus events.
  • Support state compliance requirements.
  • Be an integral part of the Crisis Management Team.
  • Other duties as assigned.

 

Hours:7:45 am to 3:00 pm (M-F)  Training starts in late June 

 
Position Requirements

Qualifications:

  • Bachelor's degree preferred. 
  • 2-3 years of administrative assistance experience desired. 
  • Commitment to the early morning shift.
  • Flexibility to extend work hours on an as-needed basis for events and campus needs. 
  • Supportive nature and ability to stay upbeat in difficult situations.
  • Patient and understanding.
  • Creating positive relationships with students, parents, teachers, and the community.
  • Our ideal candidate is an outgoing, well-organized individual who is eager to work in a highly dynamic, energetic school setting.

 

Competencies Desired:

  • Establish and maintain effective working relationships.
  • Strong customer focus.
  • Patience and problem-solving approach when addressing issues.
  • Ability to handle a fast-paced environment and embrace change with flexibility.
  • Highly organized with the ability to constantly multitask.
  • Understand and execute core systems and processes.
  • Ability to speak clearly and concisely in written and oral communication.
  • Solid listening and communicating skills.
  • Ability to interpret and apply data.
  • Well-versed in technology and ability to teach others new technologies.
  • Motivation to achieve goals and meet deadlines.
  • Ability to stay upbeat even in difficult situations.

 

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

 
Number of Openings 1  
Full-Time/Part-Time Part-Time Extended  
Exempt/Non-Exempt Non-Exempt  

This position is currently accepting applications.

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