The Finance Department provides support to the Apostolic Centers sponsored by the Carmelite Sisters of the Most Sacred Heart of Los Angeles. We accomplish this with integrity and professionalism as we enable the Apostolic Centers to offer services that excel in quality and distinctive delivery according to their missions. We carry out our responsibilities of financial and operational management in a manner that is faithful to the Roman Catholic Church and the spirit of Carmel with their profound reverence for life and its transforming process as the gift of God who dwells in every individual.
Purpose of Position:
In support of the Apostolic Centers of the Carmelite Sisters of the Most Sacred Heart of Los Angeles, the primary purpose of this position is the responsibility of accounting and financial systems, including the functions of Accounts Payable, Accounts Receivable, Billing, Invoicing, Payroll, Fixed Assets, Budgeting, and all other General Ledger functions in the preparation and consolidation of monthly and annual financial statemtents and analysis, budget and forecasting, account analysis and all other statistical reporting requested. This position creates an interchange of finance and operations to fully support the Apostolic Centers in strategies that ensure financial stability. This position oversees the finance staff in these areas with the responsibility of ensuring integrity, accuracy and efficiency in each area's day to day activities and operations.
Duties and Responsibilities:
Maintains and fosters frequent communication with the oversight Board regarding status of all financial accounts, reporting and significant occurrences.
Ensures accuracy and timeliness of all information and reports required of the Finance Department.
Supervises month end close and preparation of financial statements.
Supervises the finance staff.
Coordinates and oversees all month-end, quarter-end, and year-end closings to ensure timeliness, accuracy and adherence to GAAP
Leads and is responsible for the preparation of all supporting schedules for month-end and quarterly reports, year-end annual audit, tax work, state and federal cost reports, and other miscellaneous audits.
Updates accounting processes and procedures making best use of automation tools.
Acts as primary contact for external financial reporting such as annual audit, cost reports and tax returns.
Establishes policies, comprehensive controls, and review mechanisms to ensure all systems and procedures are being followed correctly.
Responsible for the billing of the skilled nursing facilities, including Medicare, Medi-Cal and Managed Care payors.
Ensures that accounting and billing record accurate revenue recognition, cash flow monitoring and meet financial reporting deadlines.
Drives continuous improvement and standardization within the Finance area.
Ensures that the leadership team and Apostolic Administrators are supported in financial matters, such as action plans for financial issues, contract review, aging analysis, budget variances.
Responsible for maintaining accurate General Ledger transactions and the Chart of Accounts.
Responsible for the annual budget preparation and coordination for Apostolic entities.
Organizes and prioritize workload for the success of the finance team.
Monitors performance of all Finance personnel to ensure their compliance to departmental and corporate policies and procedures.
Provides assistance in analyzing and interpreting financial data and reports.
Trains new and existing staff members in accounting roles I responsibilities.
Establishes and maintains a set of annual goals and measurable metrics for the Finance department aligned with the goals of the organization.
Completes special projects in the accounting department as assigned.
Qualifications and Education Requirements:
Bachelor's Degree in Accounting or related course
Thorough knowledge of GAAP and the principles of healthcare reimbursement and reporting
Minimum of 7 years accounting financial reporting experience, including multi-intercompany transactions.
Minimum of 3 years of management responsibility experience.
Minimum of 3 years knowledge of skilled nursing billing to Medicare, Medi-Cal and Managed Care providers (required).
Proficient knowledge in accounting for non-profit organizations
Excellent verbal and written communication skills
Accuracy and attention to detail
Strong organizational, problem-solving, delegation and analytical skills; able to manage priorities and workflow.
Work well under pressure with dependability, flexibility, and the attitude of a team player.
Highly proficient in Microsoft software packages, including Excel, Word, and Outlook. Ability to use other software packages that automate the accounting and financial reporting process.
Attends and participates in continuing educational programs.
Communicates in the appropriate manner ensuring that issues are heard timely and consistently especially for urgent or material matters (i.e., verbal, e-mail, written memo, and formal reporting).
Must be able to speak and write the English language in an understandable manner.
Skills and Job Requirements:
This position must maintain confidentiality regarding any and all information shared, received and accessed in the company.
Possesses high level of analytical skills and problem-solving skills.
Possesses excellent interpersonal relations and written/oral communication skills to communicate with both internal contacts in the organization and external contacts including vendors and customers.
Ability to gather, interpret and proactively act on data with minimal supervision.
Must have the ability to prioritize as projects dictate.
Possesses PC (Windows based environment) proficiency in Office Suite and application software literate.
Must have previous supervisory experience and the ability to manage staff. This includes hiring, performance management and training skills.
This position does work with detailed information and criteria and does involve numerous decisions of significant importance.
Able to manage multiple tasks and respond to urgent requests in a positive manner.
Physical and Sensory Requirements:
Must be able to move intermittently throughout the workday.
Must be able to cope with the mental and emotional stress of the position.
Must be able to see and hear or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met.
Must function independently and have flexibility, personal integrity, and the ability to work effectively with clients, residents, personnel, support, and outside agencies.
Must be able to push, pull, move, and /or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
Must be able to sit for extended periods of time engaged in desk and /or computer work.
Listens to others respectfully and conscientiously strives to understand what the other is trying to communicate.
Processes information received and responds thoughtfully and professionally.
Can verbally communicate ideas clearly, concisely, and effectively.
Creates clear written communication that conveys the appropriate tone/message and uses proper business grammar and form.
This position is currently not accepting applications.
To search for an open position, please go to http://CarmeliteSistersoftheMostSacredHeartofLA.appone.com