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Title

Records and Information Specialist 

Category Administration  
Description

GENERAL DESCRIPTION:

Advanced and specialized clerical work that is performed in accordance with prescribed and established procedures. Responsible for the dissemination of Public Records, Public Information, and managing the content on designated websites.  Work is performed with a minimum of supervision.

 

ESSENTIAL JOB FUNCTIONS:

  • Performs specialized technical, clerical, and record keeping work.  Responds to requests for public records and public information.  Seeks scope clarification from requestors as needed.
  • Provides information to customer groups in person, by telephone or by e-mail, applying knowledge of rules, regulations, and procedures of the County.
  • Types correspondence, memoranda, reports, records, orders, and other office documents from rough drafts, notes, and oral instructions, in rough draft and a finished copy.
  • Sorts, grades, verifies, files and/or pulls from files, materials, and documents such as correspondence, reports, purchase orders, case records, statistical records, cards, other records according to number, name, alphabet, invoices, and group code and/or other prescribed procedures.
  • Serves as website administrator in maintaining various web pages to ensure content is current and ADA accessible. Updates designated website content as needed.
  • Maintains files such as electronic files, record files, folder files, and control files with coding systems, and otherwise spatially organizes raw data. Maintains accurate administrative records and provides status reports, as required.
  • Assists with QA/QC and development of the agenda processes.
  • Inputs various data into a computer and software systems supporting the assigned unit.  Accesses, inputs, researches, and retrieves information from websites, databases, and reports.
  • Collaborates with county staff to ensure continual alignment of the development, maintenance, accessibility, use, retention and disposition of information assets.
  • Assists the Records Management Liaison Officer in the management of records retention and dispensation.
  • Processes invoices and other documents for management approval.
  • In case of emergency or crisis situation (hurricane, flood, etc.) position is required to respond/perform recovery duties as assigned by immediate supervisor.
  • Employees hired on or after February 1, 2016, must be a tobacco-free person, both on and off the job, for at least one (1) year immediately preceding application and maintain the same tobacco-free status throughout the term of employment.
  • Maintains regular physical attendance during normal work hours as assigned at one of the county’s office offices or work facilities with the ability to work evenings, nights, and holidays as required.

 

 [These essential job functions are not to be construed as a complete statement of all duties performed.  Employees will be required to perform other job related marginal duties as required.]

 
Position Requirements

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of the rules, regulations, and procedures concerning public records and public information.
  • Knowledge of grammar, punctuation, and spelling.
  • Knowledge of local, state, and federal regulations, rules, and standards related to public records and public information.
  • Knowledge of office practices and procedures.
  • Skill in records research techniques.
  • Ability to communicate clearly and concisely orally and in writing.
  • Ability to access, input and retrieve information from a computer.

 

EDUCATION AND EXPERIENCE:

  • Graduation from an accredited high school or possession of an acceptable equivalency diploma.
  • Graduation from an accredited college or university with an Associate's Degree preferred.  
  • Five (5) years of general clerical experience.

 

LICENSES, CERTIFICATIONS OR REGISTRATIONS:

  • Valid Florida Driver’s License and a driving record acceptable to insurance provider.
  • Notary Public within ninety (90) days of employment.
  • Required National Incident Management System (NIMS) certifications within six ( 6) months of employment.
  • Certified Records Analyst (CRA) preferred.

 

ESSENTIAL PHYSICAL SKILLS:

  • Acceptable vision (with or without correction)
  • Acceptable hearing (with or without correction)
  • Ability to access, input and retrieve information from a word processor or a computer.
  • Ability to access file cabinets for filing and retrieval of data.
  • Ability to sit at a desk and view a display screen for extended periods of time.
  • Ability to answer the telephone and provide information to the public.

 

VACCINATIONS:

May be required to have any of the following vaccinations depending on the Department assigned:

  • Hepatitis A within sixty (60) days of employment
  • Hepatitis B within sixty (60) days of employment
  • Pre-exposure Rabies within sixty (60) days of employment
  • Tetanus within sixty (60) days of employment

 

ENVIRONMENTAL CONDITIONS:

  • Inside in an office environment.

 

Reasonable accommodation will be made for otherwise qualified individuals with a disability.

FLSA Non-Exempt Status

Revised 10/01/2020

 
Full-Time/Part-Time Full-Time  
Salary Range $13.47 - $19.24 Commensurate with licenses and experience. Benefits Package.  
Closing Date May 25, 2021  
Post Internal Days  
Position Records and Information Specialist  
Division Support Services  
Post Internal Days 0  
Number of Openings 1  
Exempt/Non-Exempt Non-Exempt  
Open Date 5/11/2021  
Location Administrative Services  
Flyer None Specified 


This position is currently not accepting applications.

To search for an open position, please go to http://SumterCounty.appone.com




 


 
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