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Patient Access Administrator/Office Manager. 

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, competitive salaries, comprehensive benefit programs, and an environment that promotes inclusion. Some of our benefits include: generous paid Holidays, Vacation, and Sick time; excellent health & pension plans; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance. To learn more about the agency, please visit our website at:

This position may be subject to Executive Order 283, requiring a proof of being up-to-date with COVID-19 vaccination, including any recommended booster. Requests for reasonable accommodation based on medical condition, disability, or sincerely-held religious belief precluding vaccination will be considered and should be made to Human Resources: 609-394-5181.

Req Number CLE-21-00005  
Location BHS - Southard St. (Trenton, NJ)  
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Category Clerical  


  • Responsible for efficient communication of information throughout medical services.
  • Coordinates meetings within the program, represents program in division, agency meetings and work groups.
  • Interviews, tests and processes prospective support employees and volunteers.
  • Supervises office functions such as monitoring and ordering office supplies, designating budget categories, dispersing of petty cash and facilities management
  • Responsible for the integrity of Anasazi billing data, Monthly Activity, quarterly QCMR reports, and other reporting needs.
  • Completes statements of revenue and bank deposits.
  • Monthly billing and collection of self-pay consumers.
  • Collection and data entry of services and monthly reporting to state agencies for  Medical Integrated Services, BHH, CCBHC, and other programs as assigned.
  • Entering services for program specific staff as assigned, ensuring that billable units are entered according to the agency policy.
  • Responsible for collection and identification of evidence based data indicators for monitoring and outcomes
  • Responsible for prior authorizations for BHH.
  • Monitors and reports suspense activity to program supervisors
  • Other related work as assigned
  • Under the direction of CNO/DON, provides administrative support for nursing internship programs. ???????
Position Requirements


A bachelor’s degree in business management and/or 5 years of related work experience.

Excellent organizational skills and attention to detail. 

Ability to work well with people in a demanding environment. 

Ability to manage multiple tasks. 

Project Coordination Experience.

Ability to work with all levels of internal management as well as outside clients/vendors. Proficient in word processing, spreadsheets and/or other office applications.

Must pass skills test.



Exempt/Non-Exempt Exempt  
Weekly Work Hours 40  
Schedule Mon-Fri 8:30am-4:30/8am-4pm 

This position is currently not accepting applications.

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