The Office Assistant provides administrative and classroom support to the Manager of Administrative Service and Head Start and Early Head Start Support Staff.
Answer multi-line phone lines. Gives accurate and pertinent information.
Greets staff and check temperature, parents, and visitors upon arriving and departure from the office. Gives courteous attention.
Checks voice mail in general mailbox and relays messages to appropriate staff.
Keeps Office areas neat and organized. Maintain clean, inviting space for visitors – (swiping the reception area on the administrative side daily)
Receives and distributes all mail, packages and deliveries and collecting packing slips
Schedule all events on our conference/training rooms. (Helpdesk Tickets-Meeting Space)
Help maintain all copiers – order supplies, change toner, clear jams, and basic support.
Maintain the extension list and center list for the agency.
Assist with the organization and implementation of special events.
Ensure breakroom, meeting/training/conference rooms are clean and fully stocked.
Assist with HelpDesk tickets for food ordering. (Helpdesk Tickets-Food Orders)
Ability to provide classroom coverage as needed.
Assist Directors while visiting Skylark or working remotely.
Assist Manager of Administrative Services in performing duties necessary to maintain the success of ECS.
(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)
This position reports to the Manager of Administrative Services.