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Accounting Technician I – Accounts Receivable and Fixed Assets (position open until filled) 

About the Organization Associated Students, Inc. (ASI) provides Cal Poly students with opportunities to experience life outside of the classroom through the wide variety of programs and services offered at the Cal Poly Recreation Center, Julian A. McPhee University Union, Orfalea Family and ASI Children's Center, and Cal Poly Sports Complex. Cal Poly students and full-time staff members have the opportunity to work on campus to create quality programs and services for all students. Whether you are looking for a position that supports your academic/professional goals, need to support yourself while at Cal Poly, or are looking to develop your leadership skills, ASI offers a unique and fun work experience for all of our employees. Apply to join our team today!
EOE Statement The Associated Students, Inc. is an Equal Opportunity Employer.

Position Accounting Technician I (AR and Fixed Assets)  
Open Date 3/15/2021  
Close Date 5/17/2021  

Accounting Technician I – Accounts Receivable and Fixed Assets

Definition and Purpose
Under the direct supervision of the Accounting Supervisor, the Accounting Technician I – Accounts Receivable and Fixed Assets is responsible for collecting and preparing sales documents for reconciliation; reviewing, recording, and maintaining cash receipts, invoice requests, and balances of prepaid deposit accounts; managing fixed asset inventory; receiving and preparing payroll checks for distribution; servicing dishonored customer payments; servicing outstanding checks and required reporting to the California State Controller’s Unclaimed Property Division; providing quality service and accounting assistance to program managers; and assisting the Accounting Supervisor in accomplishing the functions of the Accounting department.

On-campus work will be required to perform essential duties including the annual fixed asset inventory during Spring quarter. All safety precautions will be taken into account during Covid-19.

Additionally, all ASI employees are responsible for upholding the core values of the organization including but not limited to exhibiting professional behavior, acting as a role model to others, displaying a positive and cooperative attitude, communicating effectively, developing expert knowledge in area of specialization, and working together as a team.

Educational and Qualifying Experience, Skills, Licenses, Credentials
Educational/License/Credential Requirements
•    High school diploma, GED, or equivalent.
•    Associates degree preferred.

Experience Requirements
•    Minimum two (2) years of professional financial record-keeping and accounting experience, three (3) years preferred that demonstrates the ability to perform the essential functions of the job.

Preferred Experience
•    Fixed Asset Inventory experience.

Knowledge/Skill Requirements
•    Working knowledge of correct English grammar, spelling, and punctuation.
•    General knowledge of office methods, equipment, procedures, and practices.
•    Knowledge of Windows-based computer systems.
•    Knowledge of computerized accounting software.
•    Ability to effectively communicate both orally and written.
•    Thorough knowledge and understanding of financial record-keeping methods, procedures, and practices.
•    General knowledge of governmental financial record-keeping methods.
•    Ability to work independently and use initiative and judgment in analyzing and interpreting course of action.
•    Ability to interpret and follow policy guidelines.
•    10-key by touch.
•    Ability to make mathematical calculations with speed and accuracy.
•    Ability to qualify for a fidelity bond.
•    Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere. 
•    Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds, specific needs, or limitations.

Supervisory Responsibilities
•    None

Essential Duties and Responsibilities
Accounts Receivable
•    Review and record invoice requests and the receipt of monthly fees as prepared by the ASI Children’s Center.
•    Maintain prepaid and deposit accounts for customers of the ASI Children’s Center.
•    Reconcile all accounts receivable accounts to ensure that balances remain accurate. Communicate all variances to the Accounting Supervisor.
•    Assist with collecting outstanding debts and overdue accounts through calls and letters. 

Fixed Assets
•    Coordinate and perform regularly scheduled inventories of ASI’s fixed assets and CPSU assets managed by ASI.
•    Ensure that all fixed assets are properly identified with property identification tags and accounted for, including adding new assets and disposing of obsolete assets.
•    Work with Accounting Technician II- (Accounts Payable and Fixed Assets to maintain the fixed asset subsidiary ledger.

•    Reconcile advance payments with appropriate supporting documentation.
•    Contact payees to clear outstanding checks and report unclaimed funds to the California State Controller’s Unclaimed Property office.

•    Receive, verify, and distribute payroll checks.

•    Conduct regularly scheduled internal audits of petty cash and change funds in conjunction with the Student Assistants.
•    Service dishonored customer payments; send notifications to customer, record transaction and fees, and request “Hold” status on student records as necessary.
•    Provide information and training to managers of ASI programs and services regarding account balances, transaction information, and use of Accounting resources.  
•    Explain ASI policies and procedures relevant to conducting financial transactions and managing fixed asset inventory.
•    Serve as back-up to Accounting Technician II - Accounts Receivable and Point of Sale per direction of the Accounting Supervisor:

  • Prepare journal entries for reconciled sales and deposits.
  • Analyze and report deposit variances to area managers. 
  • Verify refund claims, prepare payment requests for authorized approval, and submit for refund check processing or transact credit card refunds.

•    Assist Accounting Supervisor with month-end process and annual closing of the books.
•    Participate and assist with external audits as necessary.
•    Reconcile sales tax and prepare remittance payment request forms per the CDTFA’s reporting schedule.
•    Ensure revenue and deposits are recorded in proper periods. 

•    Develop and execute assessment of programs and/or services for areas of responsibility including but not limited to setting and implementing goals, evaluating outcomes and ongoing enhancement.
•    Participate in the overall ASI assessment planning and goal setting.

Diversity and Inclusion
•    Recommend and support practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures. 
•    Demonstrate awareness of one’s own biases, comfort levels, and various aspects of diversity, equity, and inclusion (DEI).
•    Demonstrate effort to understand each person’s individual and collective role in creating inclusive environments.
•    Commit to continuous learning/improvement in DEI and cultural competence. 
•    Work with director to review department’s policies, procedures, & practices related to DEI and participate in addressing barriers identified.

Other Duties and Responsibilities
•    Represent ASI on committees as appropriate.
•    Attend and participate in meetings as necessary.
•    Ensure continuous professional development. 
•    The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
•    Other duties as assigned.

Background Check
This position is subject to a background check (including criminal records) as well as National Address Locater (Social Security Number [SSN] Trace), 7-year County Criminal Search in each county and/or state the applicant lived in based on the SSN Trace, National Criminal Database Search, Name Search, Employment Verification (All employers in past 7 years) and Education Verification (Highest Degree). Credit Reports, Motor Vehicle Record Check and Professional License Verification may also be required based upon the essential functions of the position.

Salary Schedule
•    Hourly Rate:  $20.48
•    Premium Overtime:  Yes
•    Shift Differential:  Yes
•    Non-Exempt
•    Medical Insurance
•    Dental Insurance
•    Vision Insurance
•    Life Insurance
•    Long Term Disability Insurance
•    Public Employees’ Retirement System (CalPERS)
•    Social Security (FICA)
•    Paid State Holidays
•    Vacation Time
•    Sick Leave
•    Personal Holiday
•    Birthday Holiday
•    Worker’s Compensation Insurance
•    Unemployment Insurance

Date of Last Equity Review:  2/14/2020
The Associated Students, Inc. is an Equal Opportunity Employer.
Date revised: 3/15/2021

Number of Openings 1  
Location Business Services  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Position Requirements

This position may require sitting, standing, walking, bending over, reaching ovehead, crouchign, knweeling, balancing, pushing or pulling, lifting or carrying up to 25 pounds, repetitive use of hands/arms, and repetitive use of legs.


Environmental factors include working inside, outside, dirty, dusty, noisy, working with others, working around others and working alone.

Req Number REG-21-00010  
Shift Details None Specified 

Requires 1-2 hours per day None Specified 

Requires 3-4 hours per day None Specified 

Requires 5-6 hours per day None Specified 

Requires 7+ hours per day None Specified 

This position is currently not accepting applications.

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