Share Email Opening Title Executive Assistant to the President  About the Organization Mission Statement: Inspired by the Daughters of Charity and the De La Salle Christian Brothers, in partnership with families, Sacred Heart Cathedral Preparatory's mission is to provide the finest education in an inclusive Catholic community of faith. We prepare our high school students to become service-oriented leaders with a commitment to living the Gospel. Sacred Heart Cathedral Preparatory (SHC) is a Lasallian Vincentian Catholic, co-educational college preparatory secondary school located in the heart of San Francisco, California. We provide academically rigorous, vibrant learning grounded in social justice and student centered pedagogy. Our entire community is committed to cultivating each student's unique talents and passions, providing myriad opportunities for students to discern and realize their individual intellectual, artistic, athletic, social, and spiritual potential. SHC is a San Francisco Archdiocesan High School that is cosponsored by the De La Salle Christian Brothers, District of San Francisco New Orleans and the Daughters of Charity of St. Vincent de Paul, Province of St. Elizabeth Ann Seton. As an inclusive Catholic community of faith, we respect and support our students, faculty and staff and their sense of belonging in an increasingly diverse world. At SHC, such respect is grounded by our mission and carried out through our Lasallian Vincentian Catholic educational traditions. In these efforts, we prepare our students as future leaders to model our credo, "Enter to Learn, Leave to Serve".   Category Office of the President   Description Position Summary: Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Due to the essential functions and duties of this position, on campus presence is required. Essential Duties and Responsibilities: Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. Communicates directly, and on behalf of the President, with Board members, donors, staff, and others, on matters related to President's programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature: determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead SHC. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Board Support and Liaison Serves as the President's administrative liaison SHC Board of Regents. Maintains discretion and confidentiality in relationships with all board members. Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings. Communications, Partnerships, and Outreach Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and SHC in general. Edits and completes first drafts for written communications to external stake holders.   Position Requirements Qualifications & Skills: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various. competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. Effective verbal and written communication skills; pleasant, warm demeanor Must show a high level of initiative and follow through with the ability to work independently. Strong organizational and project management. Effective decision making skills. Detail-oriented, flexible, strong work ethic. Demonstrated ability to collaborate in a diverse, inclusive work environment. Proficiency in computer applications, including knowledge of Microsoft Office products, Google Applications, video conferencing platforms, mail merge tools, databases and social media. Proficiency in using relationship databases and managing lists and data electronically in Microsoft Excel. Candidate will also be committed to ongoing education and professional growth. Ability to work evenings and weekends. The statements herein describe the general nature and level of work being performed by employee assigned to this position and should not be construed as an exhaustive list of all responsibilities, duties, and, skills required of personnel so assigned. Certifications and/or Licensure None Education and/or Experience: Bachelor’s Degree or an equivalent combination of training and experience Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft software applications, Google/Gmail and internet usage, and; database management-Financial Edge preferred Physical Demands: The physical demands described here represent those that must be met by an employee to successfully perform the essential job functions. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers to handle or feel as well as talk and hear. The employee is frequently required to reach with hands and arms. The employee is required to stand and walk. The employee may lift and/or move up to 25 pounds. Work Environment: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Exempt   EOE Statement Sacred Heart Cathedral is an equal opportunity employer: The Archdiocese of San Francisco will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation. The Archdiocese of San Francisco will consider, for employment, qualified applicants with criminal histories. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.   This position is currently not accepting applications. To search for an open position, please go to http://SacredHeartCathedralPreparatory.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Sacred Heart Cathedral Coach in San Francisco, California Posted on: 6/18/2018 [Apply Now] Football - Assistant Coach in San Francisco, California Posted on: 6/14/2023 [Apply Now] Boys Golf Coach in San Francisco, California Posted on: 8/1/2023 [Apply Now] Assistant Baseball Coach in San Francisco, California Posted on: 9/26/2023 [Apply Now] Theology Teacher in San Francisco, California Posted on: 2/28/2024 [Apply Now]

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