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Title

Part-Time Document Manager/Editor 

Category Editing/Technical Writing  
Description

The Document Manager/Editor will be assisting with coordinating content approval of page proofs and graphics layouts for digital and offset printing and any other printing and print coordination related tasks as assigned.

Additional Responsibilities Include, but are not Limited To:

  • Monitoring, facilitating, maintaining, and reporting on the status of all publication types through their respective review process.
  • Maintaining and administering a HOP publications numbers database.
  • Populating, administrating, and updating a HOP SharePoint site developed for the HOP technical staff submission of HOP materials into the internal editorial review process.
  • Conferring with other FHWA staff, such as those within the Office of Chief Counsel and the Office of Public Affairs, to ensure compliance with their respective standards.
  • Entering information into databases, Excel spreadsheets, SharePoint sites, or other types of files or media as requested.
  • Editorial Support:
    • Provide Editorial Support for an array of materials produced by the Federal Highway Administration (FHWA), to include:
      • Technical Reports
      • Primers
      • Fact Sheets
      • Presentations
      • Substantive website updates
      • Marketing Materials
    • Compiling lists of information into Excel, editing information in databases; using styles and layout features in Microsoft Word; editing and fixing PowerPoint slides; regularly updating a SharePoint status tracker and having the ability to perform Web research.
    • Concentration on public affairs and marketing support and performing public affairs reviews on research documents.
    • Drafting Statements of Work
    • Providing copyediting, editing (and occasional writing), and proofreading, for technical and marketing publications, periodical articles, and other products to include fact checking, consistency, grammar, punctuation, style, formatting, risk-based assessments, and coherency of materials in compliance with FHWA Communications Reference Guide, FHWA Publications and Printing Handbook, HOP Product Guide, and the U.S. Government Printing Office Style Manual, and FHWA Offices of Chief Counsel and of Public Affairs standards.
    • Editing, proofreading, and copyediting content and information electronically (unless otherwise instructed), in a variety of formats including, but not limited to, Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft Visio and other formats as needed. Content might include online or hard copy, or other communications content such as video or audio transcripts, presentations, exhibit content, signage, and content in databases.
    • Performing quality assurance reviews and proofing or editing of online publications and Web content for compliance with communications and publishing guidelines and standards. Comparing print versions of publications against online versions to ensure consistency in content and layout. Checking links, formats (such as fonts, colors, spacing, etc.), and other standards on online content. Reviewing alternative text for non-text elements and writing text captions for graphics.
    • Reviewing documents and articles, compiling summaries, identifying key words, and developing Microsoft Word documents, Excel spreadsheets, or using other software to contain the content.
    • Interacting with and interviewing researchers to verify technical information or to gather information for compilation, fact sheets, etc.
    • Summarizing research reports and editing abstracts for inclusion in or development of publication catalogs, indexes, and other information sources.
    • Helping to facilitate the development and marketing of multimedia communications products in support of the HOP Programs.
    • Compiling, editing, and/or cross-comparing information across multiple files (Web, Microsoft Excel, etc.) and assembling and ordering information so that it can be used for multiple purposes such as Web pages, publications, databases.
    • Gathering, editing, and presenting information for multiple audiences such as public, technical, and management; and any other editorial, writing, or other communications/public affairs related tasks as assigned.
  • Print Production Support:
    • Assisting Federal staff with preparing, processing, and formatting print jobs to comply with Departmental printing requirements and U.S. Government Publishing Office regulations.
    • Maintaining and updating distribution mail lists using Microsoft Excel for the dissemination of communications products. This effort requires the Contractor staff to be technically knowledgeable in the Microsoft Excel software application used for the distribution of research products.
    • Assisting with coordinating content approval of page proofs and graphics layouts for digital and offset printing and any other printing and print coordination related tasks as assigned.
  • Communications Support:
    • Preparing periodicals and related exhibition materials for shipping.
    • Maintaining photo library and performing photo searches. Filing photographs and graphics in physical or online photo library. Writing photo alternative text for non-text items, as requested.
    • Providing archival support for reports, product briefs, and periodicals electronically and in hardcopy for interagency library, FHWA publications warehouse, and national archives purposes. This includes graphic files, print files, electronic data files, and original source files.
    • Running Microsoft Access database reports upon request from HOP and occasionally compiling reports from other sources for publishing or management purposes.
    • Provide support on producing and maintaining exhibition booth structures and materials.
  • Performing other communications tasks as tasked by HOP staff; and any other communications/public affairs support related tasks as assigned.
  • Assist with proposal development, if necessary.
  • Perform other duties, as assigned.
 
Position Requirements

Experience:

  • Two (2) to five (5) years of related experience with editing, proofing or copyediting highly technical information.
  • Knowledge of the publication process, printing and electronic publishing is required.

Other Required Skills & Abilities:

  • Must be able to communicate effectively at all levels of an organization.
  • Must possess strong organization skills.
  • Must be detail oriented.
  • Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
  • Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook.

Security Clearance: Must be able to obtain a favorable background check.

US Citizenship: This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

 
Full-Time/Part-Time Part-Time  
Req Number EDI-21-00001  
Location Remote, VA  
About the Organization Here at Sawdey Solution Services, Inc., an ISO 9001-14001 certified and CMMI-SVC v1.3 Level 3 appraised corporate headquarters, we have built a nationwide and global footprint by providing innovative, cross-disciplined professional services, engineering, and cyber solutions to Department of Defense (DoD), Department of Homeland Security (DHS), Federal Agencies, and commercial customers. Operating successfully since 2001, we are a Woman Owned/Service Disabled Veteran Owned Small Business (WOSB/SDVOSB). Our mission is to provide employees with the best experience in a people focused, continuous process improvement environment. We are extremely proud of the culture we have created and encourage all prospective applicants to take a look at what other applicants and employees are saying about us:

Indeed Reviews:
Sawdey Indeed Reviews

Glassdoor Reviews:
Sawdey Glassdoor Reviews

What We Offer:
Whether you are a transitioning service member or are an experienced government contracting professional, Sawdey Solution Services, Inc. offers a strong benefits package that extends beyond compensation. In addition to our healthcare plans, we also have benefits that encourage work/life balance, support your retirement goals, and aid in achieving not only your career goals, but your educational and training goals as well.

Don't just take our word (and others' words) for it… We invite you to come experience the Sawdey difference for yourself!

 
EOE Statement Sawdey Solution Services is an Equal Opportunity Employer-Disabled-Veterans-41 CFR 60 1.4 and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status.  
Job Description None Specified 


This position is currently not accepting applications.

To search for an open position, please go to http://SawdeySolutionServices.appone.com



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