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Administrative Assistant II - Development & Marketing. 

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, competitive salaries, comprehensive benefit programs, and an environment that promotes inclusion. Some of our benefits include: generous paid Holidays, Vacation, and Sick time; excellent health & pension plans; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance. To learn more about the agency, please visit our website at:

This position may be subject to Executive Order 283, requiring a proof of being up-to-date with COVID-19 vaccination, including any recommended booster. Requests for reasonable accommodation based on medical condition, disability, or sincerely-held religious belief precluding vaccination will be considered and should be made to Human Resources: 609-394-5181.

Req Number CLE-21-00002  
Location CAS (Trenton, NJ)  
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Category Clerical  

JOB SUMMARY:                  

This position reports to the Director of Development & Marketing and supports the entire Development & Marketing Team.


1.  Work with the Director of Development & Marketing to:           

  • Work closely with the Director of Development & Marketing on scheduling and managing the calendar.
  • Assist the Director on day-to-day Development & Marketing operations.
  • Utilize eTapestry donor database daily.
  • Responsible for managing department activities.
  • Oversee Development & Marketing budgets.

2.  Work with the Development & Marketing Team to:

  • Assist with major gift campaign and special projects.
  • Prepare meeting agenda, minutes and Board report for the Development & Marketing Committee.
  • Provide support and back-up to Data Management Specialist including; entering online donations and updating donor records in eTapestry donor database.
  • Proofread, print, and distribute departmental materials.
  • Create and distribute meeting agenda, reminders, and minutes four County Boards.
  • Manage time and attendance in NovaTime.


  • Must be a strong team player with extensive understanding of office administrative procedures and development functions. 
  • Strategic multitasking and resourcefulness.
  • Ability to work with all levels of management as well as clients and vendors.
  • Must have impeccable organizational skills, along with excellent attention to detail and a strong willingness to learn.
  • Expert level communication with the ability to remain calm under pressure.
  • Outstanding interpersonal skills with good judgment and the ability to maintain discretion appropriately.
  • Extensive knowledge of Microsoft Outlook, Word, and Excel.


Position Requirements

MINIMUM QUALIFICATIONS: An associate degree or 3-4 years of related work experience.  A minimum of 2 years’ experience as an executive assistant is required.




Exempt/Non-Exempt Non-Exempt  
Weekly Work Hours 35 hrs  
Schedule M-F 8:30-4:00pm 

This position is currently accepting applications.

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