GENERAL STATEMENT OF DUTIES: Performs more difficult and complex clerical duties with limited supervision involving the processing of legal documents requiring extensive knowledge of legal procedures in the assigned area; Prepares and processes court documents required in setting cases for hearing and carrying out directions of the judge; Assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate /Family Court; Reviews files and papers for accuracy, completeness, and conformance to Probate/Family Law and Court Rule, and may sign for the Judge as authorized; Performs related duties as required.
STATEMENT OF TASKS:
Distributes forms to attorneys and the general public with basic instructions for completion and filing;
Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule, and Probate Court/Family Division procedural requirements for filing;
Utilizes computer terminal and word processing equipment for data entry, retrieval, and word processing functions;
Types and prepares various Probate/Family Division forms and orders;
Certifies, posts, and makes copies of legal forms and orders;
Reviews orders following court hearings and processes accordingly;
Types casework reports and other correspondence from written copy or dictation equipment;
Sorts and processes incoming mail, answering routine inquiries without supervisor's review;
Receives payment of statutory fees, prepares receipts, and prepares Transmittal Advice for the County Treasurer;
Answers telephone calls from attorneys and the general public regarding the processing of Probate/Family Division matters, and provides the appropriate information regarding the inquiry;
Prepares departmental vouchers for payment of attorney fees, due process costs, and other Probate Court/Family Division invoices;
Records court hearings using electronic recording equipment on an emergency fill-in basis;
Reviews case files to ensure that proper documents have been filed, and initiates the necessary action to see that files are in proper order;
Reviews case files at time of closing to ensure that files are complete and accurate, and initiates action to correct any deficiencies prior to closing;
Records any statistics which are required for the assigned area;
Maintains inventory of forms and supplies and reorders as needed;
Maintains Law Library, updating volumes with pocket parts and replacing old volumes;
Maintains a record of all law books received and distributed;
Coordinates Probate Court/Family Division juries, mails jury notices, responds to requests for deferment and dismissal, maintains jury records, notifies jurors of adjournments, cancellations, and additional trials;
Copies legal forms, orders, correspondence, reports, etc.
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