Share Email Opening Title Payroll Administrator  About the Organization Mission Statement: Inspired by the Daughters of Charity and the De La Salle Christian Brothers, in partnership with families, Sacred Heart Cathedral Preparatory's mission is to provide the finest education in an inclusive Catholic community of faith. We prepare our high school students to become service-oriented leaders with a commitment to living the Gospel. Sacred Heart Cathedral Preparatory (SHC) is a Lasallian Vincentian Catholic, co-educational college preparatory secondary school located in the heart of San Francisco, California. We provide academically rigorous, vibrant learning grounded in social justice and student centered pedagogy. Our entire community is committed to cultivating each student's unique talents and passions, providing myriad opportunities for students to discern and realize their individual intellectual, artistic, athletic, social, and spiritual potential. SHC is a San Francisco Archdiocesan High School that is cosponsored by the De La Salle Christian Brothers, District of San Francisco New Orleans and the Daughters of Charity of St. Vincent de Paul, Province of St. Elizabeth Ann Seton. As an inclusive Catholic community of faith, we respect and support our students, faculty and staff and their sense of belonging in an increasingly diverse world. At SHC, such respect is grounded by our mission and carried out through our Lasallian Vincentian Catholic educational traditions. In these efforts, we prepare our students as future leaders to model our credo, "Enter to Learn, Leave to Serve".   Category Business Office   Description Essential Duties and Responsibilities: SHC is seeking an experience and motivated Payroll Administrator to oversee our payroll operations. Our work environment is fast-paced, with a collaborative atmosphere. Administer the payroll process; establish payroll policies, procedures, and compliance guidance. Demonstrate continuous effort to improve payroll operations, streamline work processes, and work cooperatively and jointly to provide high-quality customer service. Verify all hours have been accurately input to the time and attendance system, including regular hours, overtime, vacation, sick, and leaves of absences. Ensure all hours in a pay period have been accounted for accurately, coordinates with supervisors as needed. Process personnel change forms based on information provided by Human Resources. Prepare reports for supervisors to aid in the tracking of attendance and verification of pay. Assist in the resolution of pay discrepancies. Calculate and process off-cycle manual checks. Ensure compliance with all payroll laws and prepare payroll-related reports. Knowledgeable on all federal and state payroll laws and pertinent IRS regulations. Troubleshoot problems with paychecks, tax deductions, timecard issues, and other payroll-related matters and respond accordingly to inquiries. Interpret and communicate payroll policies, procedures and systems to employees. Meet with individual employees to review their payroll status and explain payroll policies. Establish payroll protocols for the SHC community, including set up of payroll calendars and guidelines. Reconcile payroll register detail to general ledger for each pay period. Consolidate and reconcile data for the financial audit. Reconcile vacation, PTO and sick time to ADP and to the general ledger. Validate accruals with HR policies. Prepare journal entries related to payroll and benefits. Maintain the compensation budget, explaining variances to the general ledger. Maintain accurate and complete payroll files for each employee. Design, maintenance and reconcile HR database to payroll data. Onboard and train new hires regarding time reports, the payroll system and payroll procedures. Prepare special accounting reports as required, including third party reports. Assist with special projects for the Finance Team. The statements herein describe the general nature and level of work being performed by employee assigned to this position and should not be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned.   Position Requirements Education and/or Experience: Bachelor's degree in Business or Accounting preferred, or equivalent certification (Fundamental Payroll Certification, Certified Payroll Professional). Minimum three years of relevant experience in Payroll Operations. Qualifications & Skills: Advanced knowledge of payroll practices, federal, state and local labor laws and taxation of employer paid benefits. Exceptional attention to detail with a high level of accuracy. Proactive and resourceful problem-solving abilities. Excellent interpersonal and customer service skills. Ability to communicate clearly and effectively, both verbally and in writing. Intermediate Excel skills – ability to perform vlookup, sumif(s) and build pivot tables required; ability to create and maintain complex spreadsheets. Exercise good judgment and confidentiality. Strong analytical, research and reporting skills. Multi-task in a fast paced environment. Ability to work reliably and efficiently under demanding deadlines. Computer Skills: To perform this job successfully, an individual should have proficiency in MS Office applications, the Google Suite, and database management. Physical Demands: The physical demands described here represent those that must be met by an employee to successfully perform the essential job functions. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers to handle or feel as well as talk and hear. The employee is frequently required to reach with hands and arms. The employee is required to stand and walk. The employee may lift and/or move up to 25 pounds. Work Environment: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Exempt   EOE Statement Sacred Heart Cathedral is an equal opportunity employer: The Archdiocese of San Francisco will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation. The Archdiocese of San Francisco will consider, for employment, qualified applicants with criminal histories. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.   This position is currently not accepting applications. To search for an open position, please go to http://SacredHeartCathedralPreparatory.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Sacred Heart Cathedral Coach in San Francisco, California Posted on: 6/18/2018 [Apply Now] Football - Assistant Coach in San Francisco, California Posted on: 6/14/2023 [Apply Now] Boys Golf Coach in San Francisco, California Posted on: 8/1/2023 [Apply Now] Assistant Baseball Coach in San Francisco, California Posted on: 9/26/2023 [Apply Now] Assistant Coach Boys Basketball April 2024 in San Francisco, California Posted on: 4/23/2024 [Apply Now]

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