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Title

Office Assistant-Skylark 

Category Clerical  
Description

GENERAL DESCRIPTION:

Provides administrative and classroom support to the Manager of Administrative Service and Head Start and Early Head Start Support Staff. Performs all switchboard functions, receive guests and separate daily mail.

MAJOR RESPONSIBILITIES:

  1. Answer multi-line phone lines. Gives accurate and pertinent information.
  2. Greets staff and check temperature, parents, and visitors upon arriving and departure from the office. Gives courteous attention.
  3. Checks voice mail in general mailbox and relays messages to appropriate staff.
  4. Keeps Office areas neat and organized. Maintain clean, inviting space for visitors – (swiping the reception area on the administrative side daily)
  5. Receives and distributes all mail, packages and deliveries and collecting packing slips
  6. Prepares packages for delivery via Fed-Ex.
  7. Coordinate transfer and disposal of records as per the retention schedule and policies are carried out effectively.
  8. Schedule all events on our conference/training rooms. (Helpdesk Tickets-Meeting Space)
  9. Monitor and maintain office & cleaning supplies inventory. (collaborate with cleaning crew and keep inventory)
  10. Help maintain all copiers – order supplies, change toner, clear jams, and basic support.
  11. Maintain the extension list and center list for the agency.
  12. Assist with Data entry for mailing list, graphic design
  13. Assists in the coordination of Office-related contracts & services involving maintenance & repairs, janitorial services, copy machines, mailing equipment, etc.
  14. Assist with the organization and implementation of special events.
  15. Ensure breakroom, meeting/training/conference rooms are clean and fully stocked.
  16. Assists applicants/clients with paperwork prior to scheduled interview or LiveScan.
  17. Develops visual and audio presentation materials as requested.
  18. Assist with HelpDesk tickets for food ordering, graphic design, hotel reservations, meeting space reservations.
  19. Proofread materials, correcting for sentence structure, spelling, grammar, and punctuation.
  20. Ability to provide classroom coverage as needed.
  21. Assist Directors while visiting Skylark or working remotely.
  22. Assist Manager of Administrative Services in performing duties necessary to maintain the success of ECS.

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

  • This position reports to the Manager of Administrative Services.
 
Position Requirements

EDUCATION AND EXPERIENCE:

  • Associates degree preferred
  • 1-3 years related administrative experience
  • DCF 45-hour training required with specified timeframe

(A comparable amount of training, education or experience can be substituted for minimum qualifications.)

SKILLS, KNOWLEDGE, AND ABILITIES:

  • Excellent people skills and ability to work well with a broad range of people
  • Ability to communicate effectively both orally and in writing
  • Ability to answer multi-line phone system in an appealing manner and direct phone calls accordingly
  • Ability to multi-task, prioritize and work in a fast-paced environment
  • Knowledge of Microsoft Office products
  • Ability to perform with little direct supervision
  • Ability to work with employees and the public in a tactful and professional manner
  • Ability to exercise good judgment and emotional maturity
  • Ability to maintain confidential information
  • Ability to plan and organize work as well as maintain records and prepare reports

LICENSES, CERTIFICATION, OR REGISTRATIONS:

  • Valid driver’s license

ENVIRONMENTAL CONDITIONS:

  • Works in an office environment
  • Local travel to multiple sites may be required

ESSENTIAL PHYSICAL SKILLS:

  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without correction)
  • Ability to communicate both orally and in writing
  • Ability to lift up to 50 lbs.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

 
Full-Time/Part-Time Full-Time  
Shift Days  
Tags  
Salary Range $12-13.00 Hourly  
Travel Requirements  
Position Office Assistant  
Close Date  
Post Internal Days 0  
Created By Raelyn Durham  
Number of Openings 1  
Number Filled 1  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s)  
Req Number CLE-20-00001  
Open Date 12/21/2020  
Location Skylark  
About the Organization Episcopal Children's Services is a recognized leader in early childhood education serving more than 50,000 children and their families in seven counties in Northeast Florida - Baker, Bradford, Clay, Duval, Nassau, Putnam and St John's. In addition, ECS recently became the new Head Start/Early Head Start grantee in Marion, Dixie, Gilchrist, Lake, Levy, and Citrus counties and the Early Head Start grantee in Gainesville. As a result, we now serve another 1,500 children and their families in these areas.

ECS uses research and best practices to help families ensure their children enter school ready to learn. Our talented, dedicated teachers and staff work proactively with children from birth to age five and their families to build a strong educational foundation. It is a "whole" child approach - helping kids grow intellectually, emotionally and socially.
 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://EpiscopalChildrensServices.appone.com



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