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Title

Office Operations Manager 

Description

The Columbia Group (TCG), is a technical services support company which has a successful 50+ year history of providing the United States Military with acquisition, logistics management, engineering, design, fabrication, test and evaluation, information technology and financial management support services. As a full-time employee of The Columbia Group, you will receive a comprehensive benefits package to include a quality health insurance program (medical, drug, vision and dental) for you and your family, group life insurance, group short and long-term disability insurance, a 401K Profit Sharing Retirement Plan, Flexible Spending Account, and professional development opportunities. You will accrue 'Paid Time Off' (PTO) to be used towards vacation or sick leave, in addition to receiving ten (10) paid Federal holidays.

We are seeking an Office Operations Manager to join our team in Washington, DC. The ideal candidate will:

  • Ensure professional execution of daily tasks such as answering telephones; preparing and maintaining appointment calendars; coordinating/scheduling/setting-up appointments, video teleconferencing, audio bridge, and meetings; and performing reception functions (visitor control, greetings, etc.) for the office.
  • Maintain administrative spreadsheets/databases including but not limited to government property inventory control, phone lists, training, correspondence, etc.
  • Draft, edit and prepare correspondence (letters, directives, memoranda, newsletters, routine reports, etc.), graphical presentations and spreadsheets utilizing Microsoft Word, Excel and PowerPoint as directed.
  • Process incoming and outgoing correspondence to include typing, serializing, mailing, tracking, scanning, distributing, filing. Retrieve hard copy mail, express mail and packages from NAVSEA Mail Room as directed by the COR, at minimum 3 times a week. Administer electronic mail, including naval messages.
  • Prepare, submit, track and retrieve travel orders and travel vouchers for both government and military personnel; arrange for reservations, transportation and lodging. Schedule government vehicle usage and maintenance.
  • Prepare and process security requests (both incoming and outgoing), personnel actions, new/departing employees, identification badging requests, property passes, annual and as-needed visit requests, timekeeping/payroll.
  • Attend meetings, prepare agenda, draft and administer/distribute minutes, copy and distribute documentation, and develop and maintain files (hard copy and electronic) as directed by the COR.
  • Assist in the office supply inventory and ordering; perform minor routine maintenance on printers, copiers and other office equipment.
  • Establish and maintain office security system to safeguard classified and other sensitive material/ documentation.
  • Develop and maintain metrics, depicting the effectiveness of the administrative processes.
  • Facilitate use of government administrative databases including but not limited to the following computer based programs: MODERN (personnel database), Standard Automated Inventory and Referral System (STAIRS), Defense Travel System (DTS), TURBO PREP (used for naval messages), Standard Labor Data Collection and Distribution Application (SLDCADA), PEO Carriers Serial Log (used for correspondence tracking), INET or equivalent government security software, IDWORKS or equivalent government security software, Employee Benefits Information System (EBIS), Contribution-Based Compensation and Appraisal System (CAS2Net), Joint Personnel Adjudication System (JPAS), Customer Support Unit (CSU), Common Message Process, NAVFIT98A, etc.
  • Prepare property passes.
  • Provide monthly update of PEO Aircraft Carriers Locator/Address Listing.
  • Prepare weekly reports for ASN (RD&A), DASN (Ship Programs), and COMNAVSEA
 
Position Requirements

Required Education, Skills, and Experience:

  • Bachelor’s Degree from an accredited university.
  • 10 years of professional experience in operations management for U.S. Navy with similar organizations.
  • An active Secret security clearance.
  • US citizenship is a prerequisite.

 

Preferred Education, Skills, and Experience:

  • DoD Navy ACAT I Program

 

 
Full-Time/Part-Time Contingent  
Position Senior Administrative Manager  
Division The Columbia Group  
Req Number ADM-20-00004  
Location Washington, DC Client Site  
About the Organization We are a premier federal services company with a successful history of providing the United States Military, Department of Homeland Security, Federal Aviation Administration, and other departments / agencies of the federal government. We employ hundreds of professionals, providing client-focused solutions, across all armed forces, in multiple locations throughout the United States.  
EOE Statement We are an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected Veteran status.  

This position is currently accepting applications.

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