Oversees the administration of sales and purchase contracts for assigned customer accounts consisting of contract entry, distribution, and the subsequent processing of associated shipments – including the preparation of customer settlements, invoice generation, processing freight bill and supplier invoices for payment generation, performing debit and credit adjustments, processing rejections and downgrades – and ultimately ensuring the accuracy and timely processing of all transactions through reconciliation processes. The NF contract Administrator is also responsible for contract revisions, ensuring accurate shipment order application, tracking orders to completion, resolving problems with unbilled transactions and A/R payment discrepancies, matching of all associated documents, document retention, and providing excellent internal and external customer service.
Duties and responsibilities
Enter and print purchase and sales contracts and proofread for accuracy.
Scan and e-mail or fax contracts to all pertinent parties.
Compare customer purchase order details with Alter sales order to ensure price, commodity, descriptions, point of origin, quantities, pay terms, transportation method, and special instructions agree between both parties.
Close orders in (SAI) system in timely manner to prevent shipment application errors.
Review and enter customer settlements to generate customer invoices.
Mail, scan, fax or e-mail invoices according to customer preference.
Match all associated documents for file creation and follow document retention procedures.
Match freight bills to shipments in SAI.
Validate billed rates and enter freight bills into SAI.
Ensure timely payment of freight bills based on freight bill payment terms.
Review and confirm supplier and freight payments on pre-check register prior to payment.
Reconcile daily mill weight, vendor, and freight bill input registers.
Document retention – matching, sorting, organizing, filing.
Resolve internal and external customer inquiries.
Cover for other Contract Administrators during absences.
Perform other tasks as assigned by department manager or supervisor.