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Contract Administrator/NF 

About the Organization Alter Trading Corporation, a 120+ year old company, with 70+ scrap metal processing facilities throughout the Midwest and Southern region. Alter is committed to our customers by being the best source of both ferrous and non-ferrous metal and by giving great customer service. Our corporate support center and marketing is located in St. Louis, MO, with Trading Offices located in St. Louis and in Hong Kong. Our website is  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Location St. Louis  
Position Contract Administrator/NF  

Job purpose

Oversees the administration of sales and purchase contracts for assigned customer accounts consisting of contract entry, distribution, and the subsequent processing of associated shipments – including the preparation of customer settlements, invoice generation, processing freight bill and supplier invoices for payment generation, performing debit and credit adjustments, processing rejections and downgrades – and ultimately ensuring the accuracy and timely processing of all transactions through reconciliation processes.   The NF contract Administrator is also responsible for contract revisions, ensuring accurate shipment order application, tracking orders to completion, resolving problems with unbilled transactions and A/R payment discrepancies, matching of all associated documents, document retention, and providing excellent internal and external customer service.  

Duties and responsibilities

Enter and print purchase and sales contracts and proofread for accuracy.

Scan and e-mail or fax contracts to all pertinent parties.

Compare customer purchase order details with Alter sales order to ensure price, commodity, descriptions, point of origin, quantities, pay terms, transportation method, and special instructions agree between both parties.

Close orders in (SAI) system in timely manner to prevent shipment application errors.

Review and enter customer settlements to generate customer invoices.

Mail, scan, fax or e-mail invoices according to customer preference.

Match all associated documents for file creation and follow document retention procedures.

Match freight bills to shipments in SAI.

Validate billed rates and enter freight bills into SAI.

Ensure timely payment of freight bills based on freight bill payment terms.

Review and confirm supplier and freight payments on pre-check register prior to payment.

Reconcile daily mill weight, vendor, and freight bill input registers.

Document retention – matching, sorting, organizing, filing.

Resolve internal and external customer inquiries.

Cover for other Contract Administrators during absences.

Perform other tasks as assigned by department manager or supervisor.

Full-Time/Part-Time -unspecified-  
Exempt/Non-Exempt Non-Exempt  
Position Requirements


Experience – Minimum 3 years of clerical/administrative experience preferably in an A/R, A/P, or contract management role. 

Education – Minimum 2 year business degree preferred but not required if candidate has experience and proven success in a similar position. 

Abilities – Excellent attention to detail, highly organized and able to prioritize tasks in a fast pace environment.  Ability to interact effectively across company at all levels and with outside customers, suppliers, and carriers. 

Skills – Solid data entry skills with high numerical accuracy, 10-key, Excel, Outlook, and Word.  Excellent verbal and written communications skills also required.

Shift -not applicable-  
Category Marketing  

This position is currently not accepting applications.

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