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Title

Administrative Assistant - Continuing Education  

Category Administration  
Description

Job Summary:

The Administrative Assistant for the Continuing Education Provider Services department, performs day-to-day administrative tasks, assists in the research involved regarding communications with providers, prepares CE provider services documentation and correspondence, and provides support in accordance with the National Board for Certified Counselors (NBCC) and the Center for Credentialing and Education (CCE) policies, processes, and procedures.  

Duties/Responsibilities:

  • Provides administrative support for the Continuing Education Provider Services Director.
  • Supports the Continuing Education Provider Services department functions in accordance with established departmental processes.
  • Receives and forwards communications (i.e., telephone calls, faxes, emails, etc.) appropriately on a daily basis.
  • Finalizes outgoing Continuing Education Provider Services correspondence (e.g., reviews letters for typographical errors, checks organizational database for current addresses, encloses relevant documentation, etc.) 
  • Ensures that all communications, incoming and outgoing, are appropriately documented and that files contain copies of correspondence, documents, and other printed materials as appropriate.
  • Performs day-to-day administrative tasks such as maintaining information files, draft and type office memos, processing paperwork, filing documents and materials for CE team, and updating databases.
  • Assists with posting payments, creating electronic invoices, tracking late fees, updating statuses, and other billing related tasks as needed.
  • Prepares communications to providers regarding status changes and billing related issues.
  • Manages electronic and hard copy files in a secure manner ensuring that both are current and maintained consistent with established departmental processes, including database and spreadsheet management. 
  • Organizes files for remote storage and keeps records of items shipped.
  • Maintains proper inventory of office supplies and orders additional supplies as needed.
  • Conducts research, as directed.
  • Performs other duties as assigned by the Continuing Education Provider Services Department.

Supervisory Responsibilities (if applicable):

None.

 
Position Requirements

Required Skills/Abilities:

  • Excellent verbal and written communication skills.

  • Excellent interpersonal and customer service skills.

  • Excellent organizational skills and attention to detail.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Strong analytical and problem-solving skills.

  • Ability to plan, organize, and prioritize work.

  • Ability to function well in a high-paced and at times stressful environment.

  • Proficient with Microsoft Office Suite or related software.

  • Ability to work remotely if necessary.

Competencies:

  • Communication – Must be able to listen to others, process information, and communicate effectively.

  • Adaptability – Ability to adjust to circumstances and think creatively.

  • Task Management – Involves working efficiently and competently.

  • Customer Focus – Genuinely cares whether the customers are satisfied and truly wants to create the best possible experience for them.

  • Detail Oriented – Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.

  • Critical Thinking – Ability to see an issue and use objective analysis and evaluation in order to form a judgment.

 

Education and Experience:

  • High school diploma or GED required

  • Associate degree or equivalent from two-year college or technical school preferred

  • Five years’ related experience required

  • Or equivalent education and experience

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually quiet.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer. 
  • Must be able to lift up to 15 pounds at times.? 
 
Full-Time/Part-Time Full-Time  
Shift Days  
Position Administrative Assistant  
Close Date  
Exempt/Non-Exempt Non-Exempt  
Req Number ADM-20-00007  
Open Date 10/29/2020  
Location National Board for Certified Counselors  
About the Organization
 
EOE Statement NBCC and Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.  

This position is currently accepting applications.

Apply Now



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