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Accounting Specialist  

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job Description

Job Title: Accounting Specialist / Accounts Payable

Department: Accounting / Finance Department

Reports to: Accounting Manager

FLSA Status: Non-Exempt


Individuals in the job are responsible for assisting Tropical Financial Credit Union in the achievement of its purpose of guiding members successfully through the financial marketplace. Additionally, this position is responsible for processing, paying, and tracking all accounts payable. It also includes maintaining records of all expenses, contacting vendors, and overseeing the purchase cards. Secondary responsibilities include posting month end entries to general ledger and reconciling general ledger accounts, and backing up the second Accounting Specialist.

Essential Duties and Responsibilities include the following:

  • An individual in this position is required to interact regularly with all credit union employees and external vendors; therefore outstanding interpersonal skills are a must.
  • Verifies invoices are authorized for payment, and have not been previously paid. Verifies the vendor and determines proper general ledger number to charge the expense. Runs edit reports to determine correctness, runs trials and general ledger updates. Disburses checks.
  • Ensures all expenses are paid on time. Requires detailed knowledge of all reoccurring payments to ensure invoices are received and paid on time.
  • Processes all accounts payable invoices and arranges payments.
  • Maintain paper and electronic files of all payments.
  • Maintain Accounts Payable module in Prologue. Add/delete vendors, change addresses, tax ID numbers, etc.
  • Identify purchases that can be depreciated as a fixed asset, record purchases in appropriate general ledger and provide documentation to the Senior Accountant in charge of fixed assets.
  • Cash Management - monitor, forecast, and transfer cash balances between various bank accounts. Reconcile daily cash flows to determine available funds. Maintain daily balance in Federal Reserve Bank to cover all incoming and outgoing transactions and the reserve requirement.
  • Reconcile check errors - submit adjustments (encoding errors, duplicate posts, counterfeit checks, etc) to FRB. Monitor adjustments in our SunTrust account, and make sure members are adjusted for correct amount.
  • General ledger accounting and reconciliation of any assigned account.
  • Perform daily Check21 reconciliation for all branches.
  • Special projects and analysis as required by supervisor and senior management.
  • Perform related duties as required with or without accommodation.
  • Compliance:
    • BSA Compliance - every employee is required to uphold the credit union's compliance with the Bank Secrecy Act and anti-money laundering policies and procedures. Specific functions within TFCU will take into consideration the awareness of unusual or suspicious activity that is relevant to the department.
    • In addition to any other assigned training courses, online BSA and OFAC courses must be completed at least annually, as made available by the Training and/or Compliance Departments.
    • Maintains comprehensive knowledge of the Bank Secrecy Act, Customer Identification Program, USA Patriot Act, OFAC, Fair Lending and Credit Card Act.
    • Comply with all TFCU policies and procedures to ensure compliance with such regulations.
  • Performs other duties as required with or without accommodation.
Position Requirements

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Strong written and verbal communication skills.
  • Ability to work independently to achieve desired results.
  • Very strong computer skills, including; spreadsheets, word processing, databases, and various computer applications.

Education and/or Experience

  • 1 – 3 years of general ledger accounting or accounts payable experience preferred.
  • High school degree or equivalent required.
  • Associates degree (AA) in accounting or equivalent combinations of education and experience is preferred.
  • Must have strong MS Excel skills, and be proficient in MS Windows, MS Word, and MS Outlook.
  • Familiarity with Spectrum systems preferred.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit and use hands to handle or touch. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Location Miramar, FL  
About the Organization Tropical is a not-for-profit, member-owned and member operated financial cooperative, serving South Florida since 1935. We operate a fun, and family-oriented work environment where every employee has the opportunity to learn and grow in their career and move up within the organization. It's an organization that values your contributions and rewards you for your performance. TFCU has proven to be an organization that is dedicated not only to TFCU's success, but the success of its employees and the financial success of our members.  

This position is currently accepting applications.

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