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Title

Accounts Payable Supervisor 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Location NorthStar Energy  
Description

Job Summary

The Accounts Payable (AP) Supervisor is directly responsible for the shared service AP function, which manages vendor payments, invoice approval workflow, cash application, reconciliation, internal and external payment inquiries, and analysis for several NorthStar subsidiaries. This role will directly manage all AP Specialists in the Seattle office. The AP Supervisor will work directly with the Shared Services Controller to regularly report KPI’s to report, monitor, and improve upon the overall effectiveness of the shared service AP function. This position is expected to model strong personal agency, a high-level commitment to customer service, and bring their team and others together as a cohesive unit. The AP Supervisor will report directly to the Shared Services Controller.

Summary of Essential Job Functions

The Accounts Payable Supervisor performs a variety of tasks, including:

  • Directly manage the accounts payable team, consisting of AP Specialists
  • Provide coaching, mentoring, guidance, and continual feedback to ensure a motivated and productive team, including establishing a culture of individual accountability
  • Hire and train new employees when needed to ensure smooth operations and appropriate resourcing levels
  • Coordinate and assist the day-to-day operations of the accounts payable function
  • Communicate, evaluate, and monitor policies and procedures regarding vendor onboarding, invoice processing, reconciliation, and vendor payment to ensure compliance with our internal controls
  • Support AP Specialists with invoice processing to ensure an even workload amongst all team members
  • Review payments and other transactions prior to posting to the AP module or general ledger
  • Research and respond to vendor inquiries, unpaid balances, and monitor vendor statements to ensure timely vendor payment
  • Communicate with vendors and internal personnel regarding invoice dispute resolution and payment
  • Coordinate the setup of electronic payments to vendors, ensuring vendor bank information is verbally confirmed, accurate, and secure
  • Monitor outstanding checks to ensure all vendors have received payment in a timely manner
  • Reconcile AP submodule to the general ledger and analyze the accounts payable aging each month to ensure accuracy and completeness of vendor account balances
  • Manage the AP credit card payments and prepare expense report for a timely approval submission
  • Prepare and evaluate accounts payable metrics on a regular cadence set by the Accounting Manager
  • Serve as the first point of contact for escalated issues
  • Support the team’s goal for timely vendor payment, invoice approval, and cash application
  • Develop key relationships with site personnel to ensure seamless handoff between site and corporate office
  • Establish, standardize, and maintain written process documentation and vendor specific invoicing procedures
  • Build strong relationships with vendors through timely and accurate responses
  • Process and submit 1099s annually and periodically audit vendor data to ensure a smooth annual process
  • Support the audit functions performed by both the internal and external auditors
  • Assist with special ad hoc projects as needed

 

 
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Position Requirements

Education and Experience:

  • Bachelor's degree in Accounting, Finance, or related field and 5+ years of hands on experiences in accounts payable, or an equivalent combination of education and experience
  • Excellent communication and interpersonal skills across multiple levels of an organization
  • Detail-oriented and able to multi-task effectively
  • Strong prioritization, organization, and problem-solving skills
  • Ability to inspire and motivate team to deliver high performance and support them to reach their full potential
  • Proficient in Microsoft Excel, Adobe Acrobat, and Outlook

 

Key Qualities: The ideal candidate demonstrates collaboration skills with colleagues and customers; a strong level of commitment and personal agency to create positive outcomes; and high ethical standards.

 

This position is currently accepting applications.

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