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Title

Accounts Payable Coordinator 

Category Accounting/Finance  
Description

 

POSITION SUMMARY: Midwest Eye Consultants is in immediate need of an organized and dedicated Accounts Payable Coordinator to join our growing team. The Accounts Payable Coordinator is responsible for AP processing, including balancing and receipt management.

 

REPORTS TO: Controller

 

SUPERVISES: N/A

 

ESSENTIAL RESPONSIBILITES:

  • Complete Accounts Payable process including: matching invoices to statements, coding, entering invoice information into accounting software, obtaining approval to pay, matching invoices to checks, scheduling payment and filing of AP invoices.
  • Facilitate vendor communication to research and resolve invoice discrepancies.
  • Search for cost saving opportunities:
    • Vendor analysis
    • Contract analysis
  • Contract pricing verification.
  • Assist Sr. AP Coordinator with:
    • 1099’s
    • Sales and Use Tax Tracking/Payment
    • Special projects as assigned
  • Assist with Accounting Department Budget process.

 

OTHER RESPONSIBILITIES:

  • Coordinates the refund process with Central Billing Department representatives.
  • Prints all emailed AP invoices.
  • Assists receptionist with answering of the phone.
  • Updates work instructions/processes as assigned by Controller.
 
Position Requirements

EDUCATION AND/OR EXPERIENCE:

  • Associate Degree in Business or Accounting preferred.
  • 1-3 years of AP experience.
  • General Accounting experience preferred.

 

COMPETENCIES:

 

  • Exceptional keyboarding skills.
  • Experience with EXCEL to setup spreadsheets and create formula’s and comparative data.
  • Excellent interpersonal, written, and verbal communication skills.
  • Detail oriented with strong organizational skills.
  • Ability to manage time effectively and prioritize tasks while performing quality work.
  • Ability to obtain knowledge and skills on the job or through educational courses.
  • Polite, professional, and courteous.
  • Proactive and adaptable with the ability to multi-task and work independently in fast paced environment.

 

 

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT (per ADA guidelines):

 

  • Physical Activity: Fingering (Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.), repetitive motion, standing, stooping, reaching, walking, lifting, verbal communication.
  • Physical Requirements: Sedentary work.
  • Staff member is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

 

PERSONAL DEVELOPMENT:

  • The Accounts Payable Coordinator will be required to maintain an understanding of basic accounting principles and Accounts Payable and Microsoft EXCEL best practices.
  • Opportunity to attend educational seminars related to basic accounting principles and Accounts Payable and Microsoft EXCEL best practices.
 
Full-Time/Part-Time Full-Time  
Shift Days  
Pay Rate $15-$18 per hour  
Position Status Full Time  
Manages Others No  
Travel Required No  
Position Accounts Payable Coordinator  
Exempt/Non-Exempt Non-Exempt  
Location Central Support-IN  
About the Organization The vision of the doctors and staff of Midwest Eye Consultants is to provide our patients with excellence in eye health care. In order to fulfill this vision, the doctors of Optometry and Ophthalmology, along with our technicians, opticians and patient services staff, embrace the ongoing evolution in eye care through expanded technology and knowledge. In addition, our doctors of optometry work hand in hand with doctors of ophthalmology, enabling us to provide both primary and secondary care.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
supervisorUID None Specified 

This position is currently accepting applications.

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