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Title

Fair & Fairgrounds Administrative Assistant 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Description

SUMMARY:

Under general supervision, performs a wide variety of administrative and technical support functions of a responsible nature in relieving a Program Manager, Department Director, Division Head, or Elected Official of technical, organizational, and administrative duties; performs special assignments and resolves operational issues, using knowledge of the operations and policies of Teton County and the assigned department.

 

PRIMARY DUTIES AND RESPONSIBILITIES:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

 

  • Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, research, and providing informed and confidential technical assistance to County staff and clients; performs duties in accordance with County policy and procedures, and within scope of authority; duties may vary according to job assignment and work skills.
  • Uses knowledge of County policies and state and federal regulations to assist work group with County administrative support functions, technical procedures, and program administration; explains rules, policies, and procedures; works independently, and makes appropriate decisions based on experience.
  • Exercises initiative in performing technical assignments and resolving problems; develops and creates technical and operational documents and reports; applies judgment and knowledge of the operations of the work group to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
  • Manages special projects and programmatic assignments, covering a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department; creates, reviews, edits, and processes memoranda, technical documents, and other communications.
  • Perform routine and non-routine bookkeeping duties which may include accounts payable, receivable and billing; collect, receipt count, and balance money.
  • Using knowledge of County policies and procedures, provides experienced customer service, information, and assistance to visitors, staff, and others having business with the County; assists customers with requests, applications, government forms, and other documents.
  • Maintains department files and library; collects and compiles statistical data; develops and creates administrative, technical, and statistical reports; updates manual and computer records and tracking systems.
  • Purchases and distributes supplies and equipment, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues.
  • May serve as secretary to various committees, Boards, and/or task forces; prepare, copy, and distribute meeting agendas and related materials, minutes, resolutions, or other formal documents.
  • Cross trains in a wide variety of technical, clerical, and office support duties.
  • Maintain Department website by updating content and related forms regularly.
  • May verify accuracy of employee time records and submit payroll data for processing.
  • Supports the relationship between the Teton County staff and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and County staff; maintains confidentiality of work-related issues and County information; performs other duties as required or assigned.
 
Position Requirements

MINIMUM QUALIFICATIONS:

 

Education and Experience:

  • High School diploma or GED equivalent; AND three years of clerical, technical, administrative support, and computer experience; OR equivalent combination of education, training, and experience. Associate’s Degree is desirable.

 

Required Licenses and Certifications:

  • Must possess a valid Wyoming/Idaho Driver’s License and maintain an acceptable driving record.
  • Specific technical training and certification may be required for some incumbents.

 

 

Required Knowledge of:

  • County organization, operations, policies, and procedures.
  • Applicable policies, procedures, and regulations covering specific areas of assignment.
  • Federal and state laws, and local ordinances covering specific areas of assignment.
  • County administration policies, including accounting, budgeting, payroll, and personnel rules.
  • English usage, spelling, vocabulary, grammar, proofreading, and punctuation.
  • Principles of record keeping, case management, records retention, and confidential records management.
  • Specialized County and state agency technical forms and software applications.
  • Customer service principles, protocols and methods.
  • Business computers, standard MS Office software applications, and specialized software applications.
  • Basic internet technologies

Required Skills in:

  • Working independently, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.
  • Understanding and applying relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations.
  • Interpreting and explaining policies and procedures of assigned department.
  • Using initiative and independent judgment within established procedural guidelines.
  • Researching, compiling, and reviewing data for special projects, and preparing narrative and statistical reports.
  • Meeting critical time deadlines.
  • Providing effective customer service, and dealing tactfully and courteously with the public.
  • Following verbal and written instructions and procedures.
  • Establishing and maintaining effective working relationships with co-workers.
  • Communicating effectively verbally and in writing.

Physical Demands/Work Environment:

  • Work is performed in a standard office environment.
 
Hiring Range $19.43/hr - $20.42/hr  
Application Deadline 10/09/2020  

This position is currently not accepting applications.

To search for an open position, please go to http://TetonCounty.appone.com



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