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Executive Assistant 

Position Executive Assistant  
Category Clerical  
Division Vanguard Eldercare  
Location Crown Point, IN  
Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Full-Time  
Salary Range $20-$24 per hour  

Vanguard Eldercare is seeking an Executive Assistant to support our CEO and other executive staff.

About You

  • Proactive: You look three steps ahead to meet needs and head-off challenges.
  • Positivity: You focus on the silver lining and are a culture leader in the office. You bring solutions, not problems, to the table.
  • Flexible: You roll with the punches and do what it takes to get the job done without getting stressed or frustrated. You do your best work in a fast-paced, chaotic environment.
  • Good Judgment: You solve problems effectively and know when (and from whom) to ask for direction.
  • Reliable: You can be trusted to consistently get the job done right and to meet deadlines without a lot of handholding.
  • Trustworthy: You handle confidential information with the sensitivity it deserves.
  • Team Oriented: You get along with everyone and collaborate effectively with co-workers at all levels of the organization.


About the Position

  • Help our CEO and other key executives manage their time and commitments, serving as the “first line of defense”. Proactively anticipate their needs and champion their increased productivity.
  • Screen and direct phone calls to the CEO.
  • Move heaven and earth to schedule prioritized meetings and protect the CEO’s calendar.
  • Put your coordinating ninja skills to work to find the best (and most cost-effective) travel and lodging options for our road warrior executives.
  • Manage the flow of communication between the CEO’s office and employees, clients, and other external partners.
  • Send calendar invitations, prepare agendas and handouts, set up conference calls, and organize food as requested for executive and management meetings. Accurately record minutes for these meetings.
  • Use your exceptionally strong writing skills to draft professional correspondence for the CEO.
  • Put your eye for detail to work; organize and maintain executive files and papers.
  • Help our CEO keep track of his receipts. Prepare expense reports for the CEO and help the Finance department balance credit card statements.
  • Interact professionally as you represent the CEO and the company across email, phone, and face to face exchanges.
  • Generate reports as needed.
  • Special projects as requested.


VGE benefits include medical, dental, long-term/short-term disability, accident, life insurance, 401K, and paid time off.

Position Requirements
  • High school diploma required; relevant Associates degree preferred.
  • 7+ years of administrative support experience required; experience supporting multiple executives preferred.
  • Experience in a high-intensity environment.
  • Impeccable attention to detail and project management skills.
  • Proactive and independent.
  • In-depth, hands-on understanding of entire MS Office suite.
  • Able to pass pre-employment background check, including motor vehicle review and drug screening.


EOE Statement GuideStar Eldercare, and its affiliate Vanguard Eldercare Medical Group, provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Open Date 9/14/2020  
Close Date 10/5/2020  
About the Organization GuideStar Eldercare and its affiliate, Vanguard Eldercare, are the regional leaders in neurobehavioral eldercare. From our formation, we have focused on providing integrated psychiatric, neurological, medical, geriatric, and psychological health care to adult and elderly patients with neurological and/or behavioral illness. Our mission is to enhance the quality of life for our shared patients by easing their suffering while actively promoting their safety, functionality, and dignity.  
Req Number CLE-20-00007  

This position is currently accepting applications.

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