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Administrative Assistant, Human Resources 

Position Administrative Assistant, Human Resources  
Category Human Resources  
Division Vanguard Eldercare  
Location Crown Point, IN  
Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Full-Time  
Salary Range $18-$20 per hour  

We are seeking an upbeat, energetic individual with strong administrative support skills who loves juggling details and thrives on helping others meet their goals through:

  • strong organizational skills
  • superb attention to detail
  • a proactive approach to work
  • excellent communication and interpersonal skills
  • solid technology skills


The Administrative Assistant, Human Resources, handles the daily administrative duties for the Human Resources department, including direct clerical support for the HR Director, HR Generalist, and HR Coordinator in the areas of record maintenance, on-boarding/orientation, compliance, meeting preparation, and special projects. Document management and process management are key functions of the Administrative Assistant.

Job Responsibilities:

  • Manage Human Resources email account and calendar.
  • Database maintenance.
  • Document management: employee and department file creation, maintenance, and compliance audits for both digital and paper files.
  • Process management: ability to independently take a process, break it down, and create a timeline with self-imposed deadlines to on-time completion. Take the lead in providing relevant and timely updates to these processes within the HR department
  • Assist with administrative functions related to all HR processes.
  • Organize and maintain HR shared drive.
  • Assist with preparation for weekly HR Operations Meetings.
  • Track and recognize employee birthdays and anniversaries.
  • Respond to clinician script pad requests; maintain script pad inventory.
Position Requirements

This is a fast-paced environment with an extremely detail-oriented workload. The following skillsets and qualifications are important to the success of the Administrative Assistant and the Human Resources program:

  • Minimum of 3 years of experience in an administrative role supporting multiple individuals.
  • HS Diploma required; Bachelor’s degree preferred.
  • Technologically adept.
  • Ability to learn quickly.
  • Adaptable and able to go with the flow.
  • Detail-oriented with strong time management skills.
  • Problem solving abilities. Resourceful and proactive.
  • Experience with HRIS systems a plus.
  • Effective and professional verbal and written communication skills.
  • Well-honed interpersonal skills; teamwork and collaboration.
  • Customer service mindset.
  • Proven discretion with highly sensitive and confidential information.
EOE Statement GuideStar Eldercare, and its affiliate Vanguard Eldercare Medical Group, provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Open Date 9/9/2020  
Close Date 9/30/2020  
About the Organization GuideStar Eldercare and its affiliate, Vanguard Eldercare, are the regional leaders in neurobehavioral eldercare. From our formation, we have focused on providing integrated psychiatric, neurological, medical, geriatric, and psychological health care to adult and elderly patients with neurological and/or behavioral illness. Our mission is to enhance the quality of life for our shared patients by easing their suffering while actively promoting their safety, functionality, and dignity.  
Req Number HUM-20-00003  

This position is currently accepting applications.

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