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Title

Project Coordinator 

Description

Description/Job Summary

The Project Coordinator provides administrative support to the entire construction project team for multiple projects from set-up through close-out.

Essential duties include;

  • Project administrative support to project team to include Project Executive, Project Manager or Project Engineer.
  • Complete project setup in Timberline and Procore and provide ongoing Timberline and Procore management. Tracking for commitment change orders, owner change orders, subcontractor preparation and purchase order preparation.
  • Create, track and maintain project directory to ensure communication within project team.
  • Process, distribute and maintain requests for information and plan and project documentation log.
  • Assist, if necessary, with processing, distribution and maintaining requests for information.
  • Creating and updating project drawings and specification and project documentation log.
  • Coordinates entire submittal process including preparation of a schedule prior to submission. Process, distribute and maintain tracking of all unapproved and approved submittals.
  • Prepare, process, distribute and track contract agreements, change orders and change requests. Sending out and tracking request for quotes (RFQs).
  • Coordinate job meetings including preparing agendas, creating and distributing meeting minutes, reserve facilities and send invitations. Attend job meetings and take meeting minutes when appropriate.
  • Acquires Russell insurance/bonds. Tracks and approves subcontractor & supplier insurance along with Accounting Insurance Associate.
  • Coordinate owner pay applications with Russell project team, subcontractors and vendors. Coordinate and collect invoices, monthly billing and lien waivers from subcontractors and vendors. (As required on CMa projects)
  • Assist with preparation of project reports, including Revenue and Gross Profit reports, PSR summaries, Executive Summary reports, Jobsite Reports, Close-out Punch-lists, Post-Mortems and other monthly/periodic reports as directed by project staff.
  • When required collect, track and verify Certified Payroll reports.
  • Prepare, coordinate and organize as necessary all project closeout documentation.
  • Assist project team members in utilizing appropriate data management and systems for construction project execution.
  • Responds and distributes phone calls for project team. Takes appropriate action within limits of responsibility and authority.
  • As requested, arrange for jobsite set-up to ensure all materials and equipment are available in accordance with job requirements. May include trailers, dumpsters, restroom facilities, utilities and phone/data lines, computer equipment and peripherals.
  • May make travel arrangements.
  • May provide assistance in special projects and perform other duties as assigned.

 

 
Position Requirements

Educational and experience requirements include: High school diploma or GED required. Advanced training in office/business procedures or college coursework desired. Previous experience in construction a plus. Must be proficient in Microsoft Outlook, Word and Excel. Experience with Timberline and Procore preferred. Working knowledge of or ability to learn industry-related software is required. Must possess excellent organizational skills, strong interpersonal and communication skills, ability to work effectively with others and handle a high volume of work. Experience negotiating with customers, vendors and contractors important.

 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status or any other characteristic protected by law.

If you need special assistance or an accommodation in applying for employment at Russell please contact us at (563) 459-4600 or HR@russellco.com. This contact is for accommodation request only and can’t be used to inquire about status of an application.
 

This position is currently not accepting applications.

To search for an open position, please go to http://Russell.appone.com



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