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Title

Attendance Officer 

About the Organization Sacred Heart Cathedral Preparatory (SHC) is a Lasallian Vincentian Catholic, co-educational college preparatory secondary school located in the heart of San Francisco, California. We provide academically rigorous, vibrant learning grounded in social justice and emerging / 21st century pedagogy. Our entire community is committed to cultivating each student's unique talents and passions, providing myriad opportunities for students to discern and realize their individual intellectual, artistic, athletic, social, and spiritual potential. SHC is a San Francisco Archdiocesan High School that is cosponsored by the De La Salle Christian Brothers, District of San Francisco New Orleans and the Daughters of Charity of St. Vincent de Paul, Province of St. Elizabeth Ann Seton.

Mission Statement:
Inspired by the Daughters of Charity and the De La Salle Christian Brothers, in partnership with families, Sacred Heart Cathedral Preparatory's mission is to provide the finest education in an inclusive Catholic community of faith. We prepare our high school students to become service-oriented leaders with a commitment to living the Gospel.
 
Category Office of the Principal  
Description

Position Summary:
The Attendance Officer fulfills the mission of SHC by maintaining and managing all pertinent
student information with regard to attendance records. This position provides clerical support to
the Deans and Administration as well as providing information to students, faculty, staff and
parents. Non-Exempt, Full-Time, 10 month employee
Essential Duties and Responsibilities:

  • Supports and upholds the philosophy of Catholic education and the mission of SHC
  • Supports and adheres to the Code of Conduct and policies and procedures of SHC
  • Maintains confidentiality regarding school and student matters
  • Provides student data entry and record maintenance for the Administration
  • Directs and participates in daily attendance accounting work required to keep accurate school attendance records
  • Collects attendance from the faculty each day
  • Receives students in attendance office: prepares and issues admit slips to class, permits to leave school early, hall passes, and tardy slips
  • Prepares and prints school attendance reports and lists for distribution to faculty and other staff members
  • Responsible for maintaining student records in PowerSchool and Magnus
  • Responsible for maintaining and checking attendance email
  • Contacts parents for attendance and medical information or permission
  • Assists with all office and clerical duties as needed
  • Supervises student assistants
  • Gives medication to students as needed and keeps accurate records, including medications, physician’s notes and medical files
  • Assists the administration with starting and ending of the school year
  • Meets staff development guidelines as set forth by SHC
  • Demonstrates professionalism in conduct, demeanor, and work habits
  • Collaborates with peers to enhance the work environment and support the school
  • Communicates effectively and responds to messages in a timely manner
  • Performs other duties as assigned by the Deans of Students

The statements herein describe the general nature and level of work being performed by an employee  assigned to this position and should not be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned.

 
Position Requirements

Qualifications & Skills:
Knowledge of Microsoft Office applications
Knowledge of use of office equipment
Must be able to learn and maintain record keeping programs- PowerSchool and Magnus
Ability to be self-motivated and work independently
Ability to work with others and relate to students
Ability to communicate effectively in both written and verbal form
Certifications and/or Licensure
None
Education and/or Experience:
Bachelor’s Degree or an equivalent combination of training and experience
Minimum Qualifications Education:
High school diploma or equivalent Experience: Experience as a secretary or administrative
assistant
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft software
applications, Google/Gmail and internet usage, and; database management-Financial Edge
preferred
Physical Demands:
The physical demands described here represent those that must be met by an employee to
successfully perform the essential job functions. Reasonable accommodations may be made for
individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands and
fingers to handle or feel as well as talk and hear. The employee is frequently required to reach
with hands and arms. The employee is required to stand and walk. The employee may lift
and/or move up to 25 pounds.
Work Environment:
The work environment characteristics described here represent those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made
for individuals with disabilities to perform the essential functions.

 
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
EOE Statement Sacred Heart Cathedral is an equal opportunity employer:
The Archdiocese of San Francisco will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation. The Archdiocese of San Francisco will consider, for employment, qualified applicants with criminal histories.
Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 

This position is currently accepting applications.

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