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Title

Family Service Assistant-CCRR 

Category Social Services  
Description

GENERAL DESCRIPTION:

Primary responsibilities: To assist Family Service Specialists in providing child care information and referrals to parents.

MAJOR RESPONSIBILITIES:

  1. Answer incoming telephone calls in a relaxed manner and communicate sensitively and responsively to the needs and concerns of others
  2. Check and record messages periodically on a daily basis and help ensure that all calls are returned within 8 business hours.
  3. Provide child care information to all parents regardless of income level.
  4. Offer child care choices free of bias and preference for any specific type of child care; center based, home setting, church program, public or private, etc.
  5. Receive, distribute and send mail daily.
  6. File received paperwork in client files as needed.
  7. Submit supply orders as needed ensuring that the office maintains needed materials.
  8. Help maintain CCMS/EFS database so that client files are accurate and current.
  9. Help maintain the Unified Wait List and Simplified Point of Entry.
  10. Help send eligibility re-determination notices to clients and providers on a monthly basis.
  11. Provide assistance to both families and providers utilizing the kiosk
  12. Provide assistance to clients requesting transfers to new providers
  13. Provide necessary statistical information when requested.
  14. Maintain confidentiality in regards to information accessed in the performance of job duties.
  15. Be knowledgeable of all required forms regarding School Readiness, Head Start and Pre-kindergarten for parents and provide assistance to parents and providers.
  16. Responsible for implementing the coalition’s anti-fraud plan daily activities related to prevention, detection, investigation, and reporting of possible overpayment resulting from potential fraud or abuse.
  17. Responsible for cleaning of the office and maintaining necessary cleaning supplies in order to keep the office tidy.

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)

ORGANIZATIONAL RELATIONSHIP:

  • This position reports to the Family Services Coordinator.
 
Position Requirements

EDUCATION AND EXPERIENCE:

  • Experience in an office environment answering phones, filing paperwork, using software programs and providing customer service.
  • 1-3 years related work experience preferred.

(A comparable amount of training, education or experience can be substituted for minimum qualifications.)

SKILLS, KNOWLEDGE AND ABILITIES:

  • Excellent telephone, computer, and clerical skills.
  • Knowledge of the overall function, responsibilities, and services rendered by the Resource and Referral Program.
  • Ability to effectively provide information in a positive, informative and patient manner.
  • Ability to demonstrate empathy toward needs of parents.
  • Ability to establish priorities, schedule work loads and use other resources to complete goals or tasks.
  • Bilingual language skills at a level that will allow the specialist to assist non-English speaking service users are preferred.

LICENSES, CERTIFICATION OR REGISTRATIONS:

  • Valid driver’s license

 

 

ENVIRONMENTAL CONDITIONS:

  • Works inside in an office environment
  • Some travel may be required

ESSENTIAL PHYSICAL SKILLS:

  • Acceptable eyesight (with or without correction)
  • Acceptable hearing (with or without correction)
  • Ability to communicate both orally and in writing
  • Ability to lift up to 50 lbs.
  • Ability to access file cabinets for filing and retrieval of data
  • Ability to sit at a desk and view a display screen for extended periods of time

(Reasonable accommodations will be made for otherwise qualified individuals with a disability)

 
Full-Time/Part-Time Full-Time  
Shift Days  
Tags  
Salary Range $11.33 Hourly  
Travel Requirements  
Position Family Service Assistant-CCRR  
Close Date  
Post Internal Days 0  
Created By Angelique Tripoli  
Number of Openings 1  
Number Filled 0  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s)  
Req Number SOC-20-00027  
Open Date 8/5/2020  
Location St. Johns County One Stop  
About the Organization Episcopal Children's Services is a recognized leader in early childhood education serving more than 50,000 children and their families in seven counties in Northeast Florida - Baker, Bradford, Clay, Duval, Nassau, Putnam and St John's. In addition, ECS recently became the new Head Start/Early Head Start grantee in Marion, Dixie, Gilchrist, Lake, Levy, and Citrus counties and the Early Head Start grantee in Gainesville. As a result, we now serve another 1,500 children and their families in these areas.

ECS uses research and best practices to help families ensure their children enter school ready to learn. Our talented, dedicated teachers and staff work proactively with children from birth to age five and their families to build a strong educational foundation. It is a "whole" child approach - helping kids grow intellectually, emotionally and socially.
 
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://EpiscopalChildrensServices.appone.com



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