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Administrative Specialist 

About the Organization Allen Corporation of America, Inc. is a professional services company offering industry-leading information technology, logistics, and training solutions to the private and public sectors. Founded by A. Carl von Sternberg, Allen is a small business with headquarters in Fairfax, Virginia and offices throughout the United States. Allen's rapid growth has been fueled organically and through key acquisitions. Allen has been recognized both regionally and nationally with awards from Washington Technology and Inc. magazines, Washington Business Journal, and Deloitte and Touche. Allen's attention to detail and superior contract performance have earned it a reputation as a leader in the fields of logistical operations, information technology security, training, network engineering, and telecommunications. Allen's team of experienced project managers, architects, IT specialists, security experts, software developers, and trainers are vendor and industry certified. These subject matter experts design and deliver innovative and cost-effective solutions which address the business needs of our clients.

WetStone Technologies is a wholly-owned subsidiary of Allen Corporation, and is an industry leader in cyber security research and solutions for the digital investigator, including training and award-winning products for malware and steganography investigation, live forensics, intrusion detection, and secure time.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, disability status, protected veteran status or any other characteristic protected by law. Religious discrimination includes failing to reasonably accommodate an employee’s religious practices where the accommodation does not impose undue hardship.

Allen Corporation of America uses E-Verify in its hiring practices to achieve a lawful workforce.  
Internal Requisition Number 05-2021-001  
Full-Time/Part-Time Full-Time  
Pay Rate  
Shift Days  
Location Ft. Worth, TX  
Position Administrative Specialist  

SUMMARY: The Administrative Specialist will provide on-site administrative and data entry technical support to the Allen Flight Program Operations (FPO) Program Manager and on-site Program Manager/Technical Manager. May handle minor problems but refers more difficult problems to manager for resolution. The Administrative Specialist will be required to back-up data entry personnel to complete specific assigned tasks of storing information with the help of computers in fixed time duration. In order to achieve this, the successful candidate must have good keyboard speed and the ability to interpret information fast and correctly.


Specific tasks to be performed by the Administrative Specialist include but are not limited to the following:

  • Primary duties include answer phones and meet and greet FAA Flight Program dignitaries and visitors and then direct them to the appropriate work location.
  • Providing local onsite administrative support and back-up data entry support to Allen FPO Program personnel as required.
  • Developing administrative processes and procedures to support the FPO Program.
  • Create and modify documents using Microsoft Office.
  • Meet job-specific standards and production rates for each assigned task.
  • Show attention to detail and follow instructions.
  • Utilize teamwork, communication and time management skills while multitasking in a fast-paced environment.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing.
  • Preparing special and recurring reports as required.
  • Maintain and distribute staff weekly schedules as required.
  • Support staff as required in assigned project-based work.
  • Advises supervisor of any issues to ensure excellent customer service.
  • Other duties may be assigned.
Position Requirements

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • High school diploma with a minimum of two years’ experience within professional office environment.
  • Must be fluent in English.
  • Must exercise independent judgment in the resolution of administrative problems in a timely manner.
  • Prior experience in a fast-paced office environment.
  • Extremely detail oriented, precise, organized and able to work independently and manage/prioritize multiple administrative projects simultaneously.
  • Must be punctual in all aspects of job performance.
  • Must be proficient in the use of MS Office.


  • Proven problem-solving skills.
  • Strong organizational habits.
  • Excellent proficiency with Microsoft Office software suite.
  • Must possess or be able to obtain an FAA security clearance.
  • Must have good communications skills, both oral and written.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Able to sit and work at a computer keyboard for extended periods of time.
  • Able to stoop, kneel, bend at the waist and reach on a daily basis.
  • Able to perform general office administration activities on a daily basis.
  • Able to lift up to 25 pounds occasionally.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Travel will not be required.

Special Instructions  

This position is currently accepting applications.

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