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Assistant Center Manager 

Category Education  


The Assistant Center Manager provides administrative program support for the Center Manager and assists in maintaining the daily operations of the center and adhering to DCF, APPLE and Head Start regulations.


1. Assist the Center Manager with the day-to-day operations of the center.

2. Assist with scheduling and maintaining sufficient number of staff to meet the center’s needs.

3. Maintain complete and accurate staff files that adhere to DCF regulations, including TB, physicals, DCF hours, credentials, annual training hours, background screenings, etc.

4. Coordinates and maintains all records for the USDA food program at the center.

5. Tracks inventory and coordinates purchases for the center, including food service supplies, office supplies, program supplies, diapers & wipes, and health supplies.

6. Maintains center petty cash fund and completes monthly reconciliation reports.

7. Keeps office area neat and organized. Maintains clean, inviting space for visitors.

8. Greets staff, parents, and visitors upon arriving and departure from the center. Gives prompt and courteous attention.

9. Answers the phone. Gives accurate and pertinent information.

10. Maintains system for classroom records.

11. Assists Center Manager with data entry of staff records and classroom and child assessments.

12. In collaboration with Center Manager and Family Advocate, prepares and distributes monthly center newsletter.

13. Participates in the daily maintenance of the site. Follows procedures for reporting maintenance needs in a timely manner.

14. Assists Center Manager with classroom support and modeling of appropriate interactions as needed.

15. Complete administrative tasks, such as monthly food forms, health and safety checklists and documentation, and attendance tracking logs.

16. Assist Center Manager in handling parent concerns in a timely and professional manner. Be solution-minded. Document all concerns by emailing a summary the same day to the Center Manager.

17. Provide guidance to staff to ensure on-going compliance with DCF licensing regulations, ECS policies and procedures, and accreditation standards.

18. Assist in planning and conducting monthly staff meetings.

19. Assist in the training of new staff to ensure the mission, policies, and procedures of ECS are thoroughly understood.

20. Assist Family Advocate with maintaining informative Parent Board. Keep information up-to-date and relevant for parents.

21. Calculate Non-Federal Share monthly and submit center NFS report to Lead FA.

22. Continue to pursue education and/or professional development goals.

23. Performs other job-related functions as required.

(These essential job functions are not to be construed as a complete statement of duties performed. Employees will be required to perform other related marginal duties as required.)


· This position reports to the Center Manager.


Position Requirements


· Associates degree preferred with 1-3 years related administrative experience required

· Director’s Credential; VPK endorsed preferred or obtain within 1st year of employment


· Excellent people skills and ability to work well with a broad range of people

· Ability to build and establish collaborative relationships

· Ability to work with the public in a tactful and professional manner

· Ability to exercise good judgment and emotional maturity

· Knowledge of Microsoft Office products at an intermediate to advanced level

· Ability to communicate effectively both orally and in writing

· Ability to maintain confidential information

· Ability to plan and organize work as well as maintain records and prepare reports

· Ability to multi-task, prioritize and work in fast-paced environment

· Ability to work independently with minimal direct supervision


· Complete TB screening before having direct contact with children. Renew every 2 years.

· Commence within ninety (90) days and complete within 12 months of employment the DCF required 45-hour training, if applicable.

· Complete on-line Food Handlers course Serving Safe Food in Childcare within 90 days of employment.

· By October 2019, must have current First Aid and Pediatric Cardiopulmonary Resuscitation (CPR) training.

· Complete a minimum of 40 hours of in-service training annually, July 1- June 30.


· Works inside in a child care setting

· Some travel required


· Acceptable eyesight (with or without correction)

· Acceptable hearing (with or without correction)

· Ability to communicate both orally and in writing

· Ability to lift up to 50 lbs.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability

Full-Time/Part-Time Full-Time  
Shift -not applicable-  
Salary Range $13.75-16.00  
Travel Requirements  
Position Assistant Center Manager  
Close Date 8/3/2020  
Post Internal Days 0  
Created By Raelyn Durham  
Number of Openings 1  
Number Filled 1  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s)  
Req Number EDU-20-00088  
Open Date 7/1/2020  
Location Alachua County  
About the Organization Episcopal Children's Services is a recognized leader in early childhood education serving more than 50,000 children and their families in seven counties in Northeast Florida - Baker, Bradford, Clay, Duval, Nassau, Putnam, and St John's. In addition, ECS recently became the new Head Start/Early Head Start grantee in Marion, Dixie, Gilchrist, Lake, Levy, Citrus, and Alachua Counties. As a result, we now serve another 2,500 children and their families in these areas. Our talented, dedicated teachers and staff work proactively with children from birth to age five and their families to build a strong educational foundation.

Episcopal Children's Services (ECS) requires those hired into this position to provide proof that they have been fully vaccinated for COVID-19.

ECS will comply with Federal and State law in granting reasonable accommodations to employees who communicate to ECS that they are not vaccinated against COVID-19 because of a disability or because of a sincerely held religious belief, practice, or observance. Any individual seeking an exemption from this requirement must submit a completed request for accommodation form to the human resources department. Such requests will be subject to review and approval by the Company, and exemptions will be granted only if the Company can provide a reasonable accommodation in relation to the requested exemption. Note that approvals for reasonable accommodations are reviewed and approved on a case-by-case basis and availability of a reasonable accommodation is not guaranteed. This vaccination requirement is based, in part, on recently established government requirements. The requirement is also based on the safety and effectiveness of the vaccine in protecting against COVID-19, and our shared responsibility for the health and safety of members, clients, and community.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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