Share Email Opening Title Payroll & Benefits Coordinator  Salary GRADE 114 Min $56,413 MID $69,952 MAX $87,440   Position Requirements Minimum Education and Experience Requirements: The ideal candidate will handle details of a highly confidential and critical nature and must function efficiently and effectively in a professional environment. Must be able to independently manage multiple tasks and projects with competing priorities and deadlines. The ability to organize and maintain administrative processes is essential to this position. The ideal candidate will be flexible, forward- thinking, organized, and able to work in a fast-paced environment. Requires an Associate’s Degree in Finance, Accounting, Human Resources, Business, or a related field (a Bachelor’s degree is preferred); supplemented by five (5) years of experience in payroll, accounting, benefits administration or a related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. ADA Compliance Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Close Date 7/9/2020   Close Date Alert **PLEASE NOTE THAT THIS JOB ADVERTISEMENT CLOSES AT 12:00AM ON JULY 9, 2020   Full-Time/Part-Time Full-Time   Description General Description Coordinates payroll related transactions for 500+ municipal employees. Serves as primary contact to city staff for general payroll information and technical assistance with timekeeping and benefits, as well as backup to Payroll Manager for processing payroll. Duties and Responsibilities The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary. Assist the Payroll Manager as needed with reporting and analytical tasks Perform payroll related duties necessary to process an accurate payroll on a biweekly/interim basis. Responsible for ensuring deductions and tax codes are compliant under applicable federal and state laws. Work closely with managers and supervisors to resolve employee pay issues. Document processes to create Payroll Standard Operating Procedures instructions. Set up/maintain garnishment and child support records. Prepare and compile payroll data to maintain payroll records and to assist in the payroll process. Compile payroll data vacation time, health insurance and 401/457 deductions and contributions. Contact various department heads, managers, and/or supervisors for any missed time/records. Process biweekly transfer of payroll data to Payroll Manager. Run monthly, quarterly reports as needed. Compile internal management reports from payroll system software. Handle all year-end transactions to include W-2 distributions. Provide efficient and accurate service to employees and supervisors. Review, complete, and/or process various forms, reports, correspondence, and other documentation, including payroll reports, verification of employment certifications,benefits enrollment documentation and spreadsheets, premium detail reports, open enrollment information, and other items as needed; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records. Prepare imaging files for payroll documents. Review and posts bi-weekly retirement contributions. Updates payroll?records by assisting with entering changes in exemptions, insurance coverage, savings deductions, and?job?title and department/division transfers. Process and track personnel transactions; enters data into payroll system; reviews and verifies final output of payroll deductions; prepares and distributes personnel-related correspondence; and ensures appropriate filing and storage of documents. Consult with Payroll Manager to reconcile employee benefits costs and charges. Assist employees in resolving complex issues regarding payroll, garnishments, etc. Respond to inquiries from city personnel and officials and external vendors; conducts research; interprets court documents and makes appropriate adjustments and entries; modifies and deletes data entry transactions as necessary; analyzes benefit issues and provides advice and recommendations; and makes limited-judgment decisions to facilitate resolution. Additional Functions Performs other related duties as required.   This position is currently not accepting applications. 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