Reports to: Chief Financial Officer (CFO)
The Accountant assists in the financial operations of the Food Bank including (but not limited to): facilitating accounts payable, accounts receivable, payroll, general ledger entries, fixed asset tracking and depreciation, monthly and year-end closings, organizing, recording, reconciling, and other accounting functions as needed and assigned.
- Approve vendor invoices, verifying coding and all supporting documentation is matched.
- Maintain ongoing reconciliation of accounts payable subsidiary ledgers.
- Maintain fixed assets and prepaid expense schedules.
- Obtain competitively priced bids for food and supply purchases for all programs of Second Harvest as determined by the Operations and Program departments.
- Produce 1099-Misc forms each January. Maintain vendor records, including acquiring W-9s from all vendors and contacting those who do not comply, as these are needed to determine which vendors qualify for 1099-Misc income forms.
- Reconciliation of accounts/grants receivable subsidiary ledgers.
- Ensure contract and foundation billings are processed in a timely manner by providing supporting documentation to grants.
- Approve deposits. Ensure that deposits to the bank are made no less than weekly.
- Assist in entering donations into CRM when needed.
- Reconciliation of Donor Giving Platforms (Network For Good, Classy) with CRM and ERP
- Work with agencies on any issues or discrepancies.
- Assist, as needed, with opening mail; ensuring that all mail, checks, and cash are processed in dual custody by at least two unrelated persons. All batches should be totaled, verified and signed off by two of the persons working them.
- Reconcile accounting system to donor/donation tracking system on a monthly basis.
- Assist with monthly, quarterly and year-end closings by ensuring the balance sheet is properly reconciled.
- Maintain the General Ledger and subsidiary ledgers as necessary to back up entries to the GL.
- Maintain gift card records and documents and reconcile monthly.
- Maintain vehicle and organization registration schedules and contract renewal schedules.
- Maintain vehicle and equipment schedules, fixed asset schedules, and depreciation schedules.
- Make monthly and reconciled fiscal year-end depreciation General Ledger entries.
- Assure tidiness of work area and organization of assigned area of responsibility.
- Assist clients and co-workers, both on the phone and in person, in a professional manner.
- Review and correct timecards in electronic timecard system.
- Process payroll and review to insure correctness.
- Maintain payroll records, including paid time off, and workers compensation.
- Prepare journal entries to post payroll and related expenses to the General Ledger.
- Cross-train with Human Resources to provide backup for new hire processes, and other HR functions.
Job Details: This is a full-time, regular, exempt position with a competitive salary; dependent on experience. Benefits include health, dental and vision insurance; life, long-term disability, AD&D, and long-term care insurance; 403b retirement fund; and generous paid time off.
To Apply: Please submit a cover letter and resume via www.thefoodbank.org/careers. Position is open until filled.
SECOND HARVEST FOOD BANK SANTA CRUZ COUNTY
IS AN EQUAL OPPORTUNITY EMPLOYER.
Second Harvest Food Bank does not discriminate because of race, religion, religious creed, color, age, sex, sexual orientation, gender (including gender identity and gender expression), national origin, ancestry, marital status, medical condition, physical or mental disability, military service, veteran status, pregnancy, childbirth, breastfeeding and related medical conditions, genetic information, genetic characteristics or any other legally protected status. The Food Bank also does not discriminate based on the perception that anyone has any of these characteristics, or is associated with a person who has (or is perceived as having) any of these characteristics.
Education, Training & Experience
- Degree in Accounting or related field.
- 7-10 years job-related work experience.
Knowledge, Skills & Abilities
- Good interpersonal communication skills with the ability to communicate effectively and respectfully with people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles.
- General knowledge of law, regulation, contractual requirements of governing non-profit functions and operations.
- Competence in the use of fund accounting methodology for development and maintenance of operating budgets and other fiscal controls.
- Ability to apply principles of business finance and generally accepted account principles in a non-profit enterprise.
- Strong proficiency with Microsoft Excel; must know how to use vLookup and Pivot Tables.
- Ability to successfully manage multiple tasks and duties.
- Good organization skills.
- Able to use a computer keyboard.
- Able to hear normal conversations on the phone and in person.
- Must have access to a motor vehicle, as well as valid auto insurance coverage, for occasional driving on the job.
- Must have valid California Driver’s License and a satisfactory driving record, as documented by a current MVR (will be obtained by the Food Bank’s insurance carrier).
- It is the responsibility of all SHFB personnel to participate in our Food Safety/Food Defense programs.
- In instances of a federal, state or locally declared emergency, Second Harvest is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.