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Title

Office Administrator/Receptionist 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Req Number KI20-0005  
Category Administration  
Division Koniag, Inc.  
Location KI Anchorage, AK  
Description

Job Summary:

The Office Administrator/Receptionist is responsible for the smooth and efficient operation of the Anchorage office.This includes facility and logistical support and assures the effective functioning of the facility to provide an efficient and safe working environment for employees and activities. Additionally, this position is the first line of communication between the Corporation, the general public, and Shareholders in the Anchorage area.

 

Essential Functions include, but are not limited to: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.)

  • Responsible for the overall administration of the office.

  • Ensure front desk coverage during business hours including greeting guests in a professional and appropriate manner, answering all incoming calls and referring them to appropriate staff and delivering messages to staff.

  • Provide occasional administrative support to the leadership team on assigned projects and tasks.

  • Facilitate incoming and outgoing mail, faxes and packages to appropriate staff including express shipments, certified mail log, courier deliveries and special service shipments.

  • Oversee the maintenance and repair of facilities and equipment; collaborate with property manager and contractors as necessary.

  • Plan and manage facility services and service contracts such as access, security, cleaning, courier, water, plant maintenance, recycle and waste disposal.

  • Provide information and assist in the preparation of the facilities portion of the annual operating plan.

  • Conduct daily walk through of the facility to ensure a professional, clean, organized and efficient office environment. Responsible for cleaning and organization of common areas within the office suite during the day and/or between meetings.

  • In coordination with risk and safety personnel, maintain the Emergency Response Plan and assist in the training of staff on emergency procedures.

  • Serve as purchasing agent for the Anchorage office and maintain appropriate inventory levels of all office and facilities supplies.

  • Assist in the planning and logistics for staff and corporate events.

  • Maintain log of all incoming checks and cash receipts.

  • Maintain master contacts list and various event mailing lists.

  • Assist with maintenance of corporate filing system.

  • Develop and maintain standard procedures, policies and manuals related to office administration.

  • Responsible for correspondence, reports, manuals, spreadsheets and other business documents.

  • Maintain form documents and templates.

  • Able to become a Notary Public.

  • Prepare coffee and hot water each day including in preparation of any meetings or events taking place in the offices.

  • All other duties as assigned.

 
Position Requirements

Knowledge, Skills & Ability:
• 3 - 5 years of progressively responsible administrative experience.
• Associates degree or higher or equivalent experience preferred.
• Must be able to manage multiple projects and deadlines with no decrease in productivity.
• Strong computer skills with a high proficiency with the Microsoft Office Suite, Microsoft SharePoint, and Adobe products.
• Excellent interpersonal skills; must be able to work independently and interact effectively with all levels of the organization.
• Excellent oral and written communications skills.
• High ethical standards and the ability to maintain confidential information.
• Excellent organization skills and detail oriented.
• Culturally sensitive and able to relate and interact with all Shareholders.
• Ability to maintain a valid Driver's License.
• Ability to work in excess of 40 hour week if necessary
• Must have manual dexterity to operate computer keyboard and standard office equipment.
• Dependable attendance for a standard 8am – 5pm work day (with one hour lunch break).


Office Location and Travel:
This position is located in Anchorage, AK.
Occasional travel to other local and out of state business sites, conferences and meetings may be required.

Working Environment & Conditions
This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The work load may require the incumbent to sit for extended periods of time. The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or to apply to a position on o

 
Travel Requirements  
Security Clearance  
About our Company

Koniag, Inc. is one of 13 regional Native corporations established by Congress in 1971 under the terms of the Alaska Native Claims Settlement Act (ANCSA). Koniag's original share of the ANCSA settlement was $23 million, 800 acres of land and the subsurface estate of approximately 900,000 acres. Koniag was incorporated on June 23, 1972, to manage the land and financial assets on behalf of the corporation's approximately 3,400 Alutiiq shareholders who originated from the Kodiak Archipelago. The corporation's headquarter office is located in Kodiak, Alaska with an office in Anchorage, Alaska. Our Alutiiq people have a rich culture and heritage, and the Kodiak Archipelago Region has a unique geography that cannot be found anywhere else. The Koniag Board of Directors is dedicated to preserving the culture and land for future generations by keeping our businesses profitable to provide benefits such as dividends, education/employment opportunities, and a source for culture information to current and future shareholders.

 

Our Equal Opportunity Policy Koniag, Inc. is an equal opportunity employer. Shareholder preference in accordance with Public Law 88-352.  

This position is currently not accepting applications.

To search for an open position, please go to http://KoniagSubsidiaries.appone.com




 


 
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