The Procurement Officer II is responsible for requesting bids and quotations and preparing and issuing purchase orders for stock and non-stock material, equipment, public works projects, professional services, and services ensuring compliance with Washington State law and Grant PUD governance.
The Procurement Officer II oversees and coordinates contractual relationships for public works projects, professional services, services, and material contracts from development to completion to ensure compliance with Washington State law and Grant PUD governance.
The Procurement Officer II works in conjunction with Procurement Officer I and III positions to coordinate all aspects of the contracting and purchase order process
Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Requests bids and quotations and prepares and issues purchase orders for inventory stock and nonstock material, public works projects, professional services, services, and material purchases.
Performs administrative and purchasing functions to support the efficient operation of the purchasing and contracting processes.
Develops and administers, in conjunction with project manager, public works projects, professional services, services, and material contracts.
Monitors and facilitates contracts from advertisement to contract completion, including providing support to ensure orderly and effective contract management.
Conducts formal bid openings and site visits. Prepares meeting materials for pre-construction meetings.
Performs evaluation of bids and proposals received for commercial compliance with complex, long-term requirements. Compliance must be defensible and justifiable for award recommendations.
Enforces contract terms and requirements such as bid bonds, performance bonds, prevailing wage requirements, insurance certificates, payments, schedules, and deliveries.
Manages relationships with suppliers and contractors to maintain an open, fair, and impartial environment for all procurement transactions.
Follows Critical Information Protection (CIP) and Critical Energy Infrastructure Information (CEII) regulations relating to procurement.
Position may be responsible for Grant PUD’s surplus process of material and equipment via online auction, competitive bid, and other means as required, ensuring compliance with policies and maximum value.
Provides guidance and assistance as needed with Strategic Alliance partnership audits per contract terms and conditions.
Provides customer service that supports the overall procurement effort and aligns with Grant PUD’s Strategic Plan.
Performs other duties as requested.
Demonstrates commitment to Grant PUD’s mission, vision, values, strategic plan and Vision 2021. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
Understands and adheres to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies and procedures.
Actively participates in all aspects of our safety program, including but not limited to:
- following all safety policies and procedures,
- alerting supervisors and coworkers to unsafe or hazardous working conditions,
- reporting any safety incidents or close calls within 24 hours to supervisor, and
- accepting feedback from supervisors and coworkers regarding your personal safety performance.