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Title

Payroll Specialist 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Location NorthStar Energy  
Description

Job Summary

Performs a wide variety of payroll processing and benefits activities, including processing regular and non-regular payroll, administering time and attendance policies and system, and administration of benefit plans.

Summary of Essential Job Functions

  • Processes 6 separate biweekly payrolls for multi-state teams.
  • Compiles, analyzes and prepares payroll related information in ADP payroll system, ensuring accurate and timely processing of new hires, promotions, terminations, time off, and benefit related payments (including 401(k) contributions, medical benefit deductions), etc.
  • Processes and maintains setup of garnishments and payroll corrections.
  • Prepares termination, off cycle and special payments.
  • Reconciles 401(k) funding and assist with 401(k) audit.
  • Maintains current knowledge of IRS and applicable State/Local regulations.
  • Answers time and attendance, time off, and payroll related inquiries from employees and management, providing exceptional customer service at all times.
  • Manages company payroll, time and attendance, and benefits modules including development, maintenance and enhancements of the systems in ADP Workforce Now.
  • Manages leave policies including Vacation, Sick, Holiday, as well as shift-differential, and overtime payment within ADP Workforce Now.
  • Manages setup and closure of State withholding accounts as needed.
  • Reports and reconciles payroll data as needed, including ACA reporting, Workers’ Compensation, and L&I.
  • Collaborate with accounting and finance for payroll items and reporting for entry into accounting system.
  • Provides reporting for senior management, and corporate parent company regularly and on an ad hoc basis.
  • Spearheads end-of-year reporting to include preparation and distribution of W-2’s and reconciliation of quarterly and year end reports.
  • Leads payroll related activity reconciliations and audits.
  • Responds to employment verifications.
  • Performs benefits administration (medical, dental, FSA, HSA, Life, LTD and EAP) to include enrollments, employee changes, system administration, and compliance.
  • Works with benefits provider and HR team to ensure smooth Open Enrollment process.
  • Maintains payroll records and files. Supports the implementation of payroll-related initiatives and projects
  • Review and resolve payroll discrepancies and employee questions timely and accurately, and take appropriate actions to mitigate future issues.
  • All other duties as assigned

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

 
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Position Requirements

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s Degree in Human Resources, Business Administration, Accounting plus 3+ years of payroll experience, or an equivalent combination of education and experience, CPP designation a plus
  • Demonstrated ability to provide high level of customer service; interpersonal skills including tact, diplomacy, professionalism, and confidentiality
  • Experience with ADP Workforce Now and ADP Reporting preferred
  • Proficiency with MS Excel and MS Word
  • Ability to multi-task in a fast-paced environment with excellent attention to detail
  • Knowledge of applicable federal and state wage and tax laws, benefits administration, and compliance regulations surrounding payroll, experience with Alaska a plus.
  • Experience with benefits administration a plus.
  • Strong verbal and written communication skills

Physical Demands: While performing the duties of this job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands or arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Language Skills: Ability to read, analyze and interpret general business procedures and governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability: Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Computer Skills: An individual should have knowledge of Microsoft Office including Outlook, Excel and Word.

Work Environment: While performing the duties of the Job, the employee is occasionally exposed to toxic or caustic chemicals and outside weather conditions. The employee is occasionally exposed to moving mechanical parts, high, precarious places; fumes, dirt, dust, or airborne particles and risk of electrical shock. The noise level in the work environmental is generally moderate.

 

This position is currently accepting applications.

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