Share Email Opening Title Executive Administrative Assistant   Hiring Manager(s) STACEY JOHNSON   Category Confidential (OPEIU)   Description Job Number: COPU-41-20-0620-V Department: Finance Annual Salary: $67,120.54 The American Federation of Teachers is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do.  AFT is an equal opportunity employer, committed to building a culturally diverse workforce and strongly encourages applications from persons of color, individuals with disabilities and veterans. Position Summary: The executive assistant provides confidential support to the chief financial officer relating to personnel and policy matters, contract negotiations and financial issues. In addition, the executive assistant provides general support for the smooth operations of the office including, but not limited to, scheduling, correspondence, filing, notetaking, budget and communications. Position Responsibilities: Maintain confidential files regarding personnel actions, financial and policy documents and contract negotiations. Provide support for the organizational budget process including compiling and tracking budgets, filing and printing for use in officer meetings. Sort, prioritize and respond to e-mail, correspondence, phone calls and voicemail on behalf of the supervisor. Draft, review and edit documents and e-mails for supervisor’s signature. Maintain supervisor’s calendar and schedule meetings – arrange supervisor’s travel and hotel accommodations, as necessary. Prepare meeting agendas, minutes, and other materials as directed. Assist with expense reports for supervisor, officers, and vice presidents; and monitor and distribute mail delivered to department mailboxes in both email and paper form. Maintain and ensure all updates to the AFT website and intranet sites for financial documents and information prepared by the department. Develop and maintain project status database to help monitor and follow-up on the progress of department deliverables. Track and maintain files for special projects and process invoices associated with the department and/or supervisor’s work. Perform other duties as assigned.   Position Requirements Bachelor’s degree or some college coursework and five (5) years of relevant work experience required. Knowledge of financial operations and processes preferred. Good written and verbal communications skills. Good interpersonal skills including the ability to maintain a professional manner when dealing with difficult situations. Reliable attendance record and ability to work independently. Good organizational skills including ability to prioritize competing demands based on general instructions and own knowledge. Proficient word processing ability and advanced knowledge of spreadsheet software.     Full-Time/Part-Time Full-Time   Work Environment The work is generally performed in an office environment; however, some travel is required.   Position   Close Date   Created By   Position Confidential Executive Administrative Assistant   Close Date   Created By Donna Kimbrue   Number of Openings 1   Exempt/Non-Exempt Non-Exempt   Open Date 5/10/2021   Location Headquarters, Washington, DC   About the Organization The AFT is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do.   EOE Statement The AFT is a union of professionals that champions fairness; democracy; economic opportunity; and high-quality public education, healthcare and public services for our students, their families and our communities. We are committed to advancing these principles through community engagement, organizing, collective bargaining and political activism, and especially through the work our members do. The AFT believes that a culturally diverse workforce advances our mission and we strongly encourage applications from under-represented communities of workers.   This position is currently not accepting applications. 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