Share Email Opening
Title

Accounts Payable Clerk 
Description

POSITION SUMMARY: BASIC FUNCTION

 

Responsible for accurately processing and paying 100-200 invoices weekly (PO & Non-PO), ensuring all appropriate approvals and backup is in place. Daily communications with vendors, purchasing department, department managers and co-workers to ensure positive relationships.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Processes PO/non PO invoices and check requests using Oracle financial system.
  • Matches invoices to POs in Oracle financial system and investigates any invoice descrepancies with the PO.
  • Matches invoices with receiving record for all 3 way matching invoices and follows up for invoices not received with the purchasing order requestor.
  • Verifies invoices for proper receiving approval, purchasing authority and appropriate supporting documentation, including purchase order decrement history.
  • Identifies appropriate GL account, company, department and location coding.
  • Identifies appropriate job costing for construction invoices.
  • Prepares invoices for approval and enter into financial accounting system (Oracle).
  • Monitors purchase order balances and effectively communicates with co-workers when funds are low or exhausted.
  • Processes weekly and on demand check runs attaching the proper documentation needed for approval.
  • Enters and maintains vendor W9 records to allow for proper 1099 issuance at year end.
  • Ensures applicable invoices are processed in time for prompt payment discount programs offered by select vendors.
  • Handles vendor calls and maintains AP vendor files.
  • Files all AP invoices with appropriate supporting files.
  • Able to process invoices in a paperless environment.
  • Compiles supporting paperwork for check runs.
  • Sort and distributes AP invoices from regular mail and emails.
  • Gathers support for credit card transactions.

 

KNOWLEDGE, SKILLS & ABILITIES

  • Working knowledge of GAAP, general ledger and purchasing process.
  • Knowledge of all applicable state and local tax laws, 1099 regulations including independent contractors, accounts payable related terms/processes.
  • Excellent customer service skills
  • Excellent organizational skills
  • Strong communication and problem-solving skills
  • Proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint, Project, MS Teams)
  • Proficient with Adobe Acrobat
  • Oracle system experience preferred
  • Demonstrates ability to organize and manage documents.
  • Ability to work efficiently and productively in a multi-task environment independently with minimal supervision.
  • Demonstrated ability to effectively work with all levels within the company, including executive management.
  • Able to work in a team environment
  • Able to be highly confidential

 

 

EDUCATION & EXPERIENCE

  • Minimum of 2 years accounts payable experience
  • High School diploma or greater (some accounting courses or degree a plus)
  • Experience with a large ERP system a plus

 

 

PHYSICAL REQUIREMENTS

  • Primarily sitting with some walking, standing, and bending.
  • Able to hear and speak into a telephone.
  • Close visual work on a computer terminal.
  • Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments.
  • Able to lift and carry up to 20 lbs.

 

 

WORK CONDITIONS

  • Typical office environment with extensive daily usage of a computer or workstation.
  • Due to pandemic situation, may be required to work from home upon management approval.

 

SPECIAL REQUIREMENTS

  • Telecommuting is permitted.
  • If working from home is in effect, will be required to collect mail from main office once a week.
  • Must possess a current, valid state-issued driver’s license.

 

 

 
Position Requirements  
Shift Days  
Exempt/Non-Exempt  
Position Accounts Payable Clerk  
Number of Openings 1  
Exempt/Non-Exempt Non-Exempt  
Hiring Manager(s) Danielle Stines, Judi Lee, Karin Rodriguez, Lisa Beck, Susan Waller, Wanda Sanders  
Location NTT Global Data Centers Americas, Inc., Sacramento  
About the Organization Global Data Centers is a division of NTT Ltd. and incorporates DPA, e-shelter, Gyron, Netmagic, NTT Indonesia Nexcenter, RagingWire and other NTT Communications group Data Center divisions. Our combined global platform is one of the largest in the world, with over 140 data centers spanning more than 20 countries and regions including North America, Europe, Africa and APAC. As a neutral operator, we offer access to multiple cloud providers, a large variety of Internet Exchanges and telecommunication network providers including our own IPv6 compliant, tier-one global IP network. Our clients benefit from tailored infrastructure and experience consistent best practices in design and operations across all of our highly reliable, scalable, and customizable data centers.







NTT Global Data Centers Americas, Inc. is an Equal Opportunity Employer and maintains a drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age, sexual orientation, military or veteran status or any other basis protected by federal, state, or local law or ordinance or regulation.











All applicants for employment will be subject to pre-employment drug testing, a criminal background check and education/employment verification. Additionally, some positions require a review of driving records, credit checks, and/or successful completion of the federal governments 'Public Trust' background screening.











 
EOE Statement NTT Global Data Centers Americas, Inc. is an Equal Opportunity Employer and maintains a drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information and characteristics, marital status and registered domestic partner status, age, sexual orientation, military or veteran status or any other basis protected by federal, state, or local law or ordinance or regulation.  

This position is currently not accepting applications.

To search for an open position, please go to http://RagingWire.appone.com


 


 
Click here for technical assistance.