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Title

Administrative Assistant I - Part Time (Streets) 

Open Date 5/22/2020  
Close Date Until filled  
Full-Time/Part-Time Part-Time  
Exempt/Non-Exempt Non-Exempt  
Bargaining / Non-Bargaining Non-Bargaining  
Division Public Works  
Location Division of Streets & Sewers - Office of Streets  
Reports To Director of Financial Services  
Schedule Monday-Friday; 29 hours or less/week. Schedule may vary based on departmental needs.  
Pay Rate $12.00/hr.  
Description

SUMMARY
Performs routine administrative work as directed. Covers front desk/dispatch as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Relieves radio dispatchers as necessary. Must be able to relay important information from supervisors to various employees through radio transmission. Must learn terminology.
• Handles incoming telephone calls and routes them to the appropriate person/department.
• Data entry - maintains and updates records such as material summary spreadsheets and other related records as requested.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assumes additional responsibilities as requested.

QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 
Position Requirements

EDUCATION AND/OR EXPERIENCE
• High school diploma or equivalent education required.
• Three years of related work experience or any equivalent combination of related education and experience in an office environment.
• Successful candidate must possess strong customer service, problem solving skills with the ability to function independently in a fast-paced, high volume work environment.
• Strong computer skills especially in Microsoft Word, Excel spreadsheets, and database management are a must.

KNOWLEDGE, SKILLS AND ABILITIES PREFERRED
• Working knowledge of computers and of modern office practices and procedures.
• Ability to perform basic office procedures, ability to communicate effectively, verbally and in writing,
• Ability to establish successful working relationships, ability to maintain orderly and accurate files and records.
• Ability to perform required work without direct supervision.

CERTIFICATES, LICENSES, REGISTRATIONS
• Valid Driver’s license required.

EQUIPMENT
Desktop and laptop computer; landline and cellular; facsimile machine; copier; scanner, radio.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.

WORK ENVIRONMENT
Work is performed in office settings, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office. Entire office is smoke free.

 
Required Pre-employment drug screen required  
About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play.


***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***  
EOE Statement EOE/ADA Statement

The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer at aderose@southbendin.gov and Office of Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).  

This position is currently not accepting applications.

To search for an open position, please go to http://CityofSouthBend.appone.com



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