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Senior Assistant  

Category Public Policy & Legislative Affairs  

NeighborWorks America: Working Together for Stronger Communities

Purpose of Divisions:

PPLA: Maintain relationships with Federal Funding agencies including the Office of Management and Budget and the U.S. Congress. Track public policy issues be it administrative, regulatory or legislative actions providing updates on key issues to NeighborWorks America advisors/departments are required. Liaison with external policy groups or related housing and community development issues.

Corporate Strategy & Impact: Promote a culture of continuous learning and evidence-based decision-making. Oversee strategic planning process, measure progress against corporate goals, and assess the impact of our programmatic work. Define, capture and quality assure the data collected on a quarterly and annual basis from network organizations. Create interactive dashboards, maps, and custom data visualizations for NeighborWorks staff and the network to facilitate data-informed decisions. Serve as a thought partner to other divisions on strategy and analytics.

Close Date: Posting closes at 12:01am (EST) on the date listed below (the night before at 11:59pm EST).

Position Summary:

The Senior Assistant is a highly responsible and varied administrative support position assisting in the work of the SVP of the Office of Public Policy and Legislative Affairs and the SVP of Corporate Strategy & Impact, along with the professional staff within both offices. The SVP of Office of Public Policy and Legislative Affairs also serves as the Freedom of Information Liaison for the Corporation. This position requires considerable initiative, independent judgement, discretion and a high level of flexibility.

Essential Responsibilities PPLA:

  • Provides administrative assistance to SVP of PPLA and professional staff within office.
  • Prioritizes and maintains calendar management for SVP; preparing for meetings; making travel arrangements as needed, making independent decisions regarding prioritizing of scheduling and rescheduling, logistics, agendas and registration for and other activities such as NTI’s, Executive Symposium and training courses.
  • Coordinates with Field Division and division staff to announce grants to the US Congress. Coordinates with CEO offices to facilitate responses to Congressional inquiries.
  • Assists the Division’s Manager of Budgets and Procurement with duties related to Central Purchaser within NetSuite for PPLA, creating P.O. request and upload invoice or receipts so vendors can be paid, and contacting new vendors to request completion of required documents (W9, ACH form, voided check or bank letter) and assisting professional staff in finding appropriate subscriptions etc.
  • Provides office management for PPLA, including coordinating with Manager of Budgets and Procurement the responsibility for ordering and general maintenance of supplies and equipment; filing, processing request for memberships, subscriptions and publications.
  • Serves as Content Coordinator for Inside NeighborWorks and the Member site with responsibilities of maintaining and updating PPLA’s information and uploading congressional and legislative documents.
  • Processes SVP’s expenses and other staff as needed. Assists the Division’s Manager of Budgets and Procurement with duties related to divisional purchase card.
  • Assist professional staff in the delivery of statutorily required reports such as Budget Submissions, Budget Justifications, Annual Performance Review and Operating Plans to OMB, GAO, House of Representatives and Senate members.
  • Serves as needed as division liaison to IT or other divisions for collaborative decision-making.
  • Coordinates divisional policy meetings and performs events and meeting planning as needed including the operations and travel related to the Gramlich Fellowship program.
  • Assists the SVP and professional staff within the division on a wide range of special projects as assigned.

Essential Responsibilities CSI:

  • Provide administrative support to SVP of CSI and professional staff within office, including scheduling meetings, ordering supplies, making travel arrangements, and maintaining subscriptions and memberships.
  • Ensure smooth division operations and support CSI staff as good corporate citizens (e.g., support compliance with internal deadlines related to timesheets, performance management, mandatory training, etc.). Work collaboratively with other divisions to problem solve operational or technical issues. Serve as division liaison for new technology rollouts and other organization-wide operational initiatives as required.
  • Handle logistics for division meetings, draft agendas, manage invites, handle meeting room and material prep, including F&B. Capture, communicate, and follow up on next steps as required.
  • Coordinate division’s monthly report to the CEO, division scorecard updates, and other regular performance reporting. Provide editing and formatting support for division deliverables.
  • Assist with planning quarterly performance meetings, annual strategic budget meeting, and senior manager’s meeting. Select and inspect venues, coordinate services for meetings, and assist with agenda and material prep.
  • Serves as Content Coordinator for Inside NeighborWorks, maintaining and updating CSI’s information and division documents.
  • Assist with special projects as assigned by SVP, Corporate Strategy & Impact.

Nature of Work Contacts:

NeighborWorks staff, field operations and managers of other divisions to coordinate activities, exchange information for reports and provide directives on behalf of the SVP. Staff of NeighborWorks organizations, Congressional staffers, staff of federal agencies and vendors.

Fiscal Responsibilities:

Processing expenses. Coordinating with each Division’s Budget and Procurement manager.


Position Requirements

Required Minimum Qualifications:
(a) Education: Will consider relevant professional experience in lieu of a degree
(b) Experience: A minimum of seven (7) years relevant experience supporting C-Suite or Law Firm personnel, or similar fast-paced environment

(c) Licenses, Certifications: None specified
(d) Competencies, Knowledge, Skills & Abilities:

Proficient in Microsoft Office Suite. Strong organizational and problem-solving skills. Excellent interpersonal communications. Collaborative, team-oriented. Adaptability/Flexibility. Attention to detail.

(e) NeighborWorks America Staff are expected to demonstrate excellence in the following:

  • Sensitivity to racial, gender, sexual orientation and cultural differences
  • Effective, respectful, and timely communications with internal and external stakeholders
  • Listening effectively, seeks and accepts feedback
  • Effective team work
  • Analytic, thoughtful and strategic thinking
  • Considering the mission, objectives, and goals of NeighborWorks and demonstrating an understanding of the impact of her/his/their decisions and behavior on the organization

(f) Technology: Microsoft Office Suite

Preferred Qualifications:

Able to take the initiative. Confidentiality and discretion at high level are required with an experience and understanding of the needs/requirements of supporting multiple teams. Presentation building skills (PowerPoint, Prezi) a plus. Copy editing and strong writing skills also a plus.

Working Conditions:
(a) Travel: Up to ten percent (10%)
(b) Physical/Sensory Demands: High demand, very busy environment with little down time.

Special Provisions:

Duration Continuous  
Division Public Policy and Legislative Affairs (PPLA) & Corporate Strategy & Impact (CSI)  
Department Public Policy and Legislative Affairs (PPLA) & Corporate Strategy & Impact (CSI)  
Travel Up to ten percent (10%)  
Working Conditions High demand, very busy environment with little down time.  
Close Date 6/16/2020  
Location CORPORATE HEADQUARTERS: District of Columbia Office  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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