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Administrative Specialist 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Req Number PAC20-0036  
Category Administration  
Division PacArctic LLC  
Location PAC Arlington, VA  

PacArctic (PAC) is currently looking for an experienced Administrative Specialist to provide expert support to PAC and our government customer in the Arlington, VA area.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

The administrative specialist will provide professional administrative support to EX OIG for various administrative duties supporting OIG’s overall role to the Department of State and the U.S. Agency for Global Media (USAGM) improve management, strengthen integrity and accountability, and ensure the most efficient, effective, and economical use of resources. This oversight responsibility includes conducting and reporting on audits, inspections, investigations, and special inquiries of all the Department of State and U.S. Agency for Global Media overseas and domestic organizational entities. OIG also remains at the forefront of efforts to identify potential savings and cost efficiencies for the Department and USAGM, and strives to provide timely, relevant, and useful feedback that support decision makers in strengthening programs and operations.


  • Performs a wide variety of office administrative, secretarial and programmatic support functions as general secretary to include routing incoming mail, receiving all incoming phone calls, greeting visitors, determining nature of visits and directing visitors to appropriate persons.
  • Contacts or responds to contact from high-ranking officials within or outside the Department, members of Congress, and private organizations—some of which may be working internationally or be in unique situations or relatively inaccessible, with each contact must be handled differently, using judgment and discretion.
  • Handles differing situations and problems in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals.
  • Interfaces with OIG offices and high-level personnel.
  • Responsible for the Maintenance of the GSA vehicle assigned to the OIG office.  Maintains accident reports and schedules minor maintenance and repairs.  Provides monthly mileage/fuel reporting to the Department’s motor pool for accountability.
  • Assists by driving the OIG vehicle when requested.
  • Addresses and solves program office clerical issues.
  • Provides access control oversight to the office suite.
  • Completes basic telecommunications tasks, such as wireless and data service requests for OIG customers.
  • Sorts and organizes all incoming office mail daily.
  • Escorts cleaning staff and other individuals, as requested, throughout the suite daily.
  • Performs office security check each evening prior to departure.
  • Routes incoming mail, answers correspondence, and prepares outgoing mail.
  • Operates office machines such as copiers and faxes.
  • Addresses and solves program office issues and problems.
  • Develops and maintains electronic filing systems.
  • Orders supplies, maintains, and stocks inventory.
Position Requirements

Knowledge, Skills & Abilities

  • Must have a SECRET Level Clearance.
  • Must have at least 12 months experience, education, or training that approaches techniques and requirements appropriate action.
  • Must have at least 12 months experience:
    • Demonstrating strong skills as an administrative assistant with the ability to handle differing situations, problems, and deviations in the work of the office.
    • With planning the sequence of actions necessary to accomplish the assignment where this entailed coordination with others outside the organizational unit and development of project controls.
    • Adapting guidelines or precedents to meet the needs of the assignment.
    • Preparing documentation summarizing the material and organizing in a logical fashion.
  • Has comprehensive knowledge of and ability to use Microsoft Word, Excel Dashboards and Tables.
  • Has a working knowledge of SharePoint.
  • Licensed to drive a vehicle and, if requested, able to provide driving record.
  • Ability to:
    • Work under pressure with frequent interruptions and constant public contact by phone or in person.
    • Learn and apply an understanding of the organization’s functional policies, processes, and goals, and to plan and organize work to meet the changing priorities and deadlines.
  • Understand and carry out oral and written directions and to communicate clearly and concisely, both written and orally, which includes the to compose detailed and timely oriented correspondence when needed.

Working Environment & Conditions

This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate.  The incumbent is required to stand; walk; sit; use hands to finger, handle, or feel objects, or controls; reach with hands and arms; talk and hear.  The work load may require the incumbent to stand for extended periods of time.  The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.  Includes travel to local, remote and out of state locations.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information or any other factor protected by law.  We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or to apply to a position on our website, please contact Heaven Wood via e-mail at or by calling 703-488-9377 to request accommodations.  This contact information is used for accommodation requests only and cannot be used to inquire on a status of your application.

Travel Requirements  
Security Clearance DoD Secret  
About our Company

PacArctic provides high-end federal acquisition support services, cultural resource surveys, professional facility management and critical infrastructure protection, as well as business transformation and process improvement services. Additionally, PacArctic provides program management of specialized IT services such as employee assistive technologies, photogrammetry utilization for native rock art recording, and geographic information systems (GIS) program management for transportation planning needs.

Excellence, Integrity, Accountability


Our Equal Opportunity Policy EOE Minorities/Female/Protected Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352  

This position is currently not accepting applications.

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