Share Email Opening Title Administrative Coordinator  EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Description SUMMARY: Under general supervision, performs a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Program Manager, Department Director, or Elected Official of technical, organizational, and administrative duties; manages sensitive and confidential issues; performs special assignments and resolves operational issues, using knowledge of the operations and policies of Teton County and the assigned department.   PRIMARY DUTIES AND RESPONSIBILITIES: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:   Independently plans and coordinates executive support functions and services, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, research, and providing informed and confidential technical assistance to County department, staff, and clients; assures that action items are properly processed, managed, and resolved; performs duties in accordance with County policy and procedures, and within scope of authority; duties may vary according to job assignment and work skills. Uses knowledge of County policies and state and federal regulations to assist work group with County administrative support functions, technical procedures, and program administration; manages sensitive and confidential issues; explains rules, policies, and procedures; works independently, and makes appropriate decisions based on experience. Exercises initiative in performing technical assignments and resolving problems; develops and creates technical and operational documents and reports; applies judgment and knowledge of the operations of the work group to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution. Manages special projects and assignments, covering a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department; manages public meetings, hearings, and community events; develops, reviews, and edits memoranda, public announcements, technical documents, and public relations communications including marketing and media releases, social media applications, and website content. Using knowledge of County policies and procedures, provides experienced customer service, information, and assistance to visitors, staff, and others having business with the County; assists customers with requests, applications, government forms, and other documents. Maintains department files and library; collects and compiles statistical data; develops and creates administrative, technical, and statistical reports; updates manual and computer records and tracking systems. Performs bookkeeping, accounting, and payroll functions, and maintains accounts payable and receivable; monitors budgets and expenditures. May assist in the preparation of annual operating and capital budgets; collect and organize budget information from staff; monitor assigned budget line items; provide status reports as required. Purchases and distributes supplies and equipment, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Cross trains in a wide variety of technical, clerical, and office support duties. May assist in hiring, training and evaluating assigned clerical staff; assign tasks and projects; and implement discipline guidelines as necessary. Supports the relationship between the Teton County staff and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and County staff; maintains confidentiality of work-related issues and County information; performs other duties as required or assigned.   Position Requirements MINIMUM QUALIFICATIONS:   Education and Experience: High School diploma or GED equivalent; AND five years of clerical, technical, administrative support, and computer experience; OR equivalent combination of education, training, and experience. Associate’s Degree and experience with Teton County is desirable.   Required Licenses and Certifications: Must possess a valid Wyoming/Idaho Driver’s License and maintain an acceptable driving record. Specific technical training and certification may be required for some incumbents.     Required Knowledge of: County organization, operations, policies, and procedures. Applicable policies, procedures, and regulations covering specific areas of assignment. Federal and state laws, and local ordinances covering specific areas of assignment. County administration policies, including accounting, budgeting, payroll, and personnel rules. All requirements of executive-level administrative responsibilities. Principles of record keeping, case management, records retention, and confidential records management. English usage, spelling, vocabulary, grammar, proofreading, and punctuation. Specialized County and state agency technical forms and software applications. Customer service principles, protocols and methods. Local community resources and regional community issues. Business computers, standard MS Office software applications, specialized software applications and internet technologies.     Required Skills in: Working independently, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities. Understanding and applying relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Using initiative and independent judgment within established procedural guidelines. Planning, prioritizing and completing assignments with minimum supervision. Researching, compiling, and reviewing data for special projects, and preparing narrative and statistical reports. Meeting critical time deadlines, and writing complex reports and correspondence from brief instructions. Providing effective customer service, and dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Establishing and maintaining effective working relationships with co-workers. Communicating effectively verbally and in writing.     Physical Demands/Work Environment: Work is performed in a standard office environment.   Full-Time/Part-Time Full-Time   Shift Days   Hiring Range   Application Deadline   For more info - Follow link to brochure   Close Date 4/11/2020   This position is currently not accepting applications. To search for an open position, please go to http://TetonCounty.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles -- None found -- Follow us See who works here:

 

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